IDJJ Lodging and Accommodation for School District's Teachers Retreat

The Illinois Department of Juvenile Justice (IDJJ) is soliciting bids for a comprehensive lodging and accommodation contract to support a School District Teachers Retreat in Champaign, Illinois. The procurement requires a vendor to provide 60 single hotel rooms with continental breakfast for a three-night period from April 29-May 2, 2025. Key deliverables include conference facilities featuring one main conference room for 75 teachers and three breakout rooms accommodating 25 people each, with specific setup requirements including round table configurations, a head table for 6 people, and a registration table. The vendor must supply audio/visual equipment and catering services for 75 participants, including continental breakfast, hot lunches, and snacks. Hotel room rates are capped at the State of Illinois per diem rate of $110 per night for Champaign. The contract is structured as a firm fixed-price agreement with invoicing required within 30 days after the retreat, and the contract term runs from April 29, 2025 to June 30, 2025. The proposal is due by March 5, 2025, with the opportunity posted on February 25, 2025.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Subcontractors are permitted with prior written approval for contracts exceeding $100,000. The vendor must maintain specific insurance coverage, including General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate. While the exact budget range is not detailed, the contract involves providing lodging for 60 rooms over three nights, conference facilities, and catering for 75 participants, suggesting a potentially significant contract value. The procurement covers jurisdictions including Champaign County and Chicago City, indicating a statewide scope. No incumbent vendors are identified in the provided documentation, and there are no explicit requirements for integration with existing infrastructure or technology. Potential bidders should carefully review the contract documents, particularly the detailed setup and catering requirements, to ensure full compliance with the IDJJ's specifications.