HVAC units replacement

The Washington State Department of Transportation (WSDOT) has issued an Invitation to Bid (RFQ) for an HVAC Units Replacement project located at the WSDOT Area 1 office in Vancouver, WA. The procurement seeks qualified businesses to replace specific HVAC units, including 3 units of 4-ton capacity (Model 48GEDM05A2A6-0A0A0) and 2 units of 5-ton capacity (Model 48GEDM06A2A6-0A0A0), along with 5 economizer units. Bidders must provide manufacturer's product information and ensure compliance with Washington State Energy Code requirements, with units requiring in-kind replacements that demonstrate equivalent or improved performance capabilities. The bid is posted on May 8, 2025, with proposals due by May 27, 2025, at 2:00 PM PST, and WSDOT's preferred delivery date is June 20, 2025, or earlier. Evaluation criteria will focus on responsiveness, responsibility, and pricing, with WSDOT reserving the right to waive informalities, reject bids, or negotiate with the lowest responsive and responsible bidder. Bidders must register with Washington's Electronic Business Solution (WEBS) and submit bids electronically or via sealed package.

No specific set-aside designations or restrictions on responding organizations were explicitly mentioned in the procurement documents. The contract will be effective from the date of award through the delivery of the HVAC units, with no bond requirements and no specified liquidated damages. While no incumbent vendors were identified, the procurement requires comprehensive pricing that includes all cost components for delivery and installation of the specified HVAC units. The solicitation covers multiple jurisdictions, including Clark County, Cowlitz County, Klickitat County, Lewis County, and several CDPs such as Klickitat CDP, Fort Lewis CDP, and Clarkston Heights-Vineland CDP. Although a specific budget range was not provided, the procurement appears to be a targeted replacement of specific HVAC infrastructure with a focused scope of work centered on the WSDOT Area 1 office location.