RFQ Tonasket Ranger Station HVAC Replacement Building 2007

USDA Forest Service, Columbia River Gorge National Scenic Area, is soliciting quotations under RFQ 1240BJ27Q0006 for HVAC replacement at Tonasket Ranger Station Building 2007 in Washington, with quotations due December 3, 2026 at 1700 Pacific Standard Time. The procurement is a Total Small Business Set-Aside under NAICS 238220, Plumbing, Heating, and Air-Conditioning Contractors.

Scope covers assessment and delegated design of a new system, removal and legal disposal of 16 existing HVAC units and associated components, and installation of heat pumps, inverters, electric resistance heat, a furnace, air handlers, heat recovery ventilators, a fresh air system, air filtration units, dampers, and system controls. Mechanical and electrical design must be sealed by a licensed Washington mechanical engineer. Deliverables include commissioning with an independent third-party report, as-built AutoCAD drawings, and operation manuals. Work must comply with 2024 and 2025 International Codes, ASHRAE standards, NFPA 70, EPA refrigerant handling requirements, Washington State L&I electrical permits and inspections, and USDA Forest Service standards. Quotations must include three relevant projects completed within the last five years and a work plan covering technical approach, resource allocation with key personnel qualifications, code compliance review, and quality control procedures.

Two optional line items accompany the base scope: an Energy Savings Agreement inspection of remaining HVAC equipment at other Tonasket site buildings with replacement cost estimates, and HVAC removal and replacement at residence Building 1046 at Republic Ranger Station, including fireplace insert installation and chimney work. The Government occupies the site throughout performance, so the contractor must maintain building temperature, humidity, and ventilation within normal operating parameters while minimizing interference with daily operations. The Government furnishes only electricity, water, restroom facilities, and storage; the contractor supplies all labor, materials, equipment, tools, transportation, and incidental engineering.

This is a firm-fixed-price commercial construction contract. A 20 percent bid bond is required for quotations exceeding $150,000, and performance and payment bonds at 100 percent each are required for awards exceeding $150,000. Evaluation considers pricing, past experience and performance, and quality of the work plan. The performance period runs January 5, 2027 through June 1, 2027, with 120 calendar days for completion after notice to proceed. A preconstruction conference is required within 14 days of award, and work must commence within 7 calendar days of notice to proceed. Site visits are arranged through David Morris at 509-684-7254. Quotations are submitted by email to Contracting Officer Eric Oldenkamp at eric.oldenkamp@usda.gov, and award information will be posted to SAM.gov.