HVAC unit (laboratory department)

The West Virginia Department of Health Facilities, through the Office of Shared Administration Purchasing Division, is seeking bids for the replacement of the Laboratory Department HVAC unit at Welch Community Hospital located at 454 McDowell Street in Welch, West Virginia (ARFQ WEH2500000007). This solicitation encompasses the procurement and installation of one new Trane TSJ090A4S0003AW or approved equivalent 7.5-ton cooling packaged rooftop unit, complete removal and disposal of the existing unit with crane services, curb modification, roof modification, sheet metal modifications, copper piping installation, connections of existing lines and low voltage power, condensation drain line installation, fire and smoke detection system integration with testing, staff training on operation and maintenance, final cleanup including debris removal and lawn restoration, and asphalt or concrete repairs. A mandatory pre-bid meeting was held on February 25, 2025, at 2:00 PM at the hospital facility, with written questions due by March 4, 2025, at 10:00 AM. The solicitation closes on March 18, 2025, at 1:30 PM, with bids to be submitted to the Office of Shared Administration Operations/Purchasing Division at One Davis Square, First Floor, Room 111, Charleston, West Virginia 25301. Award shall be made to the lowest bidder meeting all specifications, and all bidders must acknowledge receipt of Addendum 1 and comply with the attached Federal Funds Addendum and HIPAA Business Associate Addendum requirements. Bidders must submit pricing on the official Exhibit A Pricing Page with a grand total cost for all listed items.

This solicitation is subject to federal procurement compliance requirements under 2 CFR 200.317 through 200.327, with the Federal Funds Addendum requiring vendors to incorporate federal contract provisions addressing minority business participation, women's business enterprises, labor surplus area firms, and domestic preferences for goods produced in the United States. All bidders must submit a completed Drug Free Workplace Affidavit, Purchasing Affidavit confirming no outstanding monetary obligations to the state or political subdivisions, current West Virginia Contractors License, bid bond equal to 5 percent of the bid amount, Commercial General Liability Insurance and Automobile Liability Insurance each in the amount of $1,000,000.00 per occurrence with the State of West Virginia named as additional insured, and a two-year maintenance bond covering the roofing system. Vendors utilizing subcontractors must take affirmative steps to ensure participation of small and minority businesses and women-owned enterprises. No incumbent vendor information or set-aside designations are specified in the solicitation documents. The project is partially or wholly funded with federal funds, requiring compliance with equal employment opportunity requirements as specified in 41 CFR Part 60 and Executive Order 11246. No specific contract award value or budget range is provided in the solicitation materials.