HVAC installation

The Oregon Department of Fish and Wildlife (ODFW) is seeking a qualified HVAC contractor to install comprehensive heating and cooling systems at the Elkhorn Wildlife Area Headquarters complex in North Powder, Oregon. The procurement involves two primary components: installing a mini-split HVAC system in the office/shop building and adding a heat pump to the existing heating system in the wildlife area manager's residence. Specific deliverables include one outdoor unit, two indoor units (a ceiling unit in the office and a wall-hung unit in the shop), line sets, low voltage wiring, programmable remotes, and associated installation services. Bidders must possess a valid HVAC work license from the Construction Contractors Board and provide three references from similar projects completed within the last five years. The solicitation, identified as Bid #S-63500-00013301, requires submission by April 17, 2025, at 3:00 PM, with a mandatory pre-bid conference scheduled for April 8, 2025, at 12:00 PM. The project timeline mandates completion by June 30, 2025, with all invoices to be submitted by July 31, 2025. Evaluation criteria will focus on the lowest responsible bid, with potential considerations for technical capability, financial responsibility, and compliance with state procurement regulations.

The procurement emphasizes opportunities for disadvantaged, minority-owned, women-owned, and service-disabled veteran-owned businesses through the state's Certification Office for Business Inclusion and Diversity (COBID). Potential bidders are encouraged to explore business growth opportunities and may receive a 10% price reduction for goods and services performed entirely within Oregon. The solicitation includes provisions for pay equity compliance, nondiscrimination in employment, and prioritizes the use of recyclable products to the maximum extent economically feasible. While a specific budget range is not explicitly stated, the procurement documents suggest the project will involve a comprehensive HVAC installation with associated equipment, labor, and electrical work. Bidders must submit several attachments, including a bid cover sheet, reference check form, bid submittal form, COBID certification/outreach plan, and a responsibility inquiry form. The ultimate goal of the project is to improve working conditions for wildlife area employees and provide enhanced living conditions for the wildlife area manager through modern HVAC infrastructure.