Bid Tally sheet~18.doc

The document is a Bid Tally sheet from the Oregon Department of Fish and Wildlife (ODFW) for the Elkhorn Wildlife Area HVAC Project, identified by solicitation number S 63500-00013301. The project involves installing a mini-split HVAC system in an office/shop building and adding a heat pump to the existing heating system in the wildlife area manager's residence, both located at the headquarters complex in North Powder, Oregon. The bid opening occurred on 4/17/25, with two bidders submitting proposals: Baker County Heating & Cooling at $24,051.00 and APEX Mechanical LLC at $86,581.00. The project requires completion by June 30, 2025, with invoices due by July 31, 2025, and mandates that bidders possess a valid HVAC work license and provide three references from similar projects completed within the past five years.

The procurement emphasizes opportunities for disadvantaged, minority-owned, women-owned, and service-disabled veteran-owned businesses through the state's Certification Office for Business Inclusion and Diversity (COBID), with potential bidders eligible for a 10% price reduction for services performed entirely within Oregon. Evaluation criteria will focus on the lowest responsible bid, considering technical capability, financial responsibility, and compliance with state procurement regulations. The solicitation includes provisions for pay equity compliance and prioritizes recyclable products. While a specific budget range is not explicitly stated, the project aims to improve working conditions for wildlife area employees by implementing modern HVAC infrastructure, with bidders required to submit several attachments including a bid cover sheet, reference check form, bid submittal form, and a responsibility inquiry form.