HVAC Contractor Services

The School Board of Citrus County, Florida (CCSB) has issued Invitation to Bid (ITB) No. 2025-37 for district-wide HVAC Contractor Services, seeking an experienced contractor to provide comprehensive mechanical services on an as-needed basis. The solicitation aims to establish a two-year contract with potential for three additional one-year renewals, covering extensive HVAC services including repairs, replacements, renovations, and new installations for systems such as chilled water systems, heating/cooling water pumps, boilers, cooling towers, duct work, exhaust systems, and heat exchangers. Key qualifications require bidders to possess a State of Florida CMC Air Conditioning Contractor's License, demonstrate five years of HVAC service experience, and maintain a business location within 150 miles of the district's maintenance department. The bid schedule indicates posting on April 2, 2025, with vendor questions due by April 16, 2025, and final bids due on May 1, 2025, at 2:00 PM EST. Evaluation criteria include firm hourly labor rates for different technician classifications, with pricing for both straight time (Monday-Friday, 7:00 AM to 5:00 PM) and overtime/weekend rates, and a maximum 10% markup on materials, equipment rentals, and subcontractor services.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contractor will be responsible for furnishing qualified labor, supervision, technical expertise, equipment, tools, trade accessories, materials, fuel, and transportation necessary to provide HVAC mechanical contracting services at Citrus County facilities. Bidders must provide an electronic price list in Excel, Word, or PDF format, or a website address with product pricing, with total pricing including all freight and delivery charges and no additional fees accepted. While specific budget ranges are not detailed, the contract is structured to allow flexible procurement of HVAC services as needed, with Line Item #6 specifically requesting a percentage discount for HVAC equipment, products, parts, and accessories for in-house district staff projects. The contract also emphasizes compliance requirements, including drug-free workplace certification and background screening, suggesting a comprehensive approach to vendor selection and service delivery.