Hot Patch and Cold Patch Asphalt

Waukesha County, Wisconsin is soliciting bids through Bid No. 2026003 for the supply of hot patch and cold patch asphalt materials intended for both county and state use. The procurement seeks qualified vendors to provide these asphalt materials on a supply contract basis, with deliverables consisting of hot patch and cold patch asphalt products meeting industry standards. The county has allocated approximately $60,000 for 2026 county-use projects, with state purchases to be made as needed throughout the contract term. Bidders must submit responses electronically through Waukesha County's Bonfire Purchasing Portal at https://waukeshacounty.bonfirehub.com/, with the bid opening scheduled for February 19, 2026, at 10:30 AM CDT/CST, and all bids must be received by this deadline. Qualified vendors must demonstrate financial stability and experience in similar obligations, submit their best cash discount terms for payments made thirty days following receipt and acceptance of goods, and provide proof of insurance meeting county requirements if applicable. All quoted prices must exclude Federal Excise and Wisconsin Sales Tax, with pricing remaining firm throughout the initial contract term of April 1, 2026, through March 31, 2027, and all bids must be accompanied by a completed signature page to be eligible for award.

No specific set-asides or restrictions limiting vendor eligibility to particular business types or disadvantaged enterprises are identified in this procurement; however, foreign corporations and other business entities must obtain a Wisconsin Department of Financial Institutions certificate of authority or registration within ten business days of award but prior to contract execution. The contract includes provisions for cooperative purchasing with other Wisconsin local government units through V.A.L.U.E. in Local Government, and the county reserves the right to award to multiple vendors to ensure appropriate coverage. Award may include up to four additional one-year renewal periods at the sole discretion of the county, with pricing adjustments in subsequent renewal periods limited to the lower of the Bureau of Labor Statistics Producer's Price Index for Asphalt Paving Mixture & Block Manufacturing or three percent. The county prefers payment via P-Card (VISA) with all credit card processing fees to be included in quoted prices, though vendors unable to accept credit card payment may request net-thirty payment terms. Bid tabulations will be available to the public approximately ten days after the opening date through the Bonfire Purchasing Portal, and the county reserves the right to reject any or all bids and to order within ten percent more or less than specified quantities.