Hauling truck w/tarp and operator

The West Virginia Department of Administration Purchasing Division, specifically for the West Virginia Division of Highways District 6, is issuing a Centralized Request for Quote (CRFQ) seeking material hauling truck lease/rental services with operators. The procurement targets trucks with 2, 3, 4, and 5 axles equipped with tarps, to be used across six counties in District 6: Brooke, Hancock, Marshall, Ohio, Tyler, and Wetzel. Vendors must provide trucks capable of hauling various materials including asphalt, aggregate, ditch material, and salt, with specific requirements such as compatibility with hot-mix asphalt pavers of at least 100 HP. The trucks must have an asphalt tarping system and meet WVDOH and USDOT requirements. Pricing will be hourly-based, with a minimum four-hour lease/rental period, and vendors must be prepared to deliver standard orders within 24 hours and emergency orders within an agreed timeframe. Technical questions were due by October 7, 2025, with the solicitation closing on October 15, 2025, at 1:30 PM. Vendors will be evaluated on their ability to service all counties in District 6, provide detailed invoicing, and maintain appropriate equipment standards.

The solicitation includes provisions for reciprocal preference for non-resident vendors and preferences for small, women-owned, or minority-owned businesses. While no specific set-aside percentages are explicitly detailed, the procurement appears to encourage diverse vendor participation. Vendors must be registered with the West Virginia Purchasing Division and may be subject to a $125 registration fee. Insurance requirements are stringent, including $1,000,000 in Commercial General Liability Insurance and $500,000 in Automobile Liability Insurance. The contract is structured as an open-end agreement with an initial one-year term, potentially renewable for up to three years, but with no guaranteed lease/rental volume commitment. Vendors will be paid via Purchasing Card program and must provide comprehensive details on each invoice, including truck specifications, daily lease/rental hours, and project information. The State of West Virginia reserves the right to inspect equipment and cancel the contract for vendor non-compliance. Although no specific budget range is provided, the hourly-rate structure suggests flexibility in potential contract value based on actual usage.