CRFQ DOT2600000020 Inst to Vendors.pdf

This document is a set of Instructions to Vendors Submitting Bids for a solicitation by the West Virginia Purchasing Division, specifically for a procurement opportunity with Solicitation Number CRFQ 0803 DOT2600000020. The bid is scheduled to open on October 15, 2025, at 1:30 PM, with a vendor question submission deadline of October 7, 2025, by 10:00 am. Vendors may submit bids electronically through wvOASIS, in paper form, by courier, or by facsimile to the Department of Administration, Purchasing Division located at 2019 Washington Street East in Charleston, WV 25305-0130.

The instructions outline several key vendor requirements, including mandatory terms, communication limitations, and preference considerations. Vendors must be properly registered with the West Virginia Purchasing Division and may be subject to a $125 registration fee. The solicitation includes provisions for reciprocal preference for non-resident vendors, preferences for small, women-owned, or minority-owned businesses, and allows for potential waiver of minor bid irregularities. The Purchasing Division reserves the right to accept or reject any bid in whole or in part, and vendors must ensure their electronic file submissions can be immediately accessed and viewed upon bid opening.