ADDENDUM NO_1 CRFQ DOT2600000020.pdf

This document is a Request for Quotation (RFQ) issued by the West Virginia Purchasing Division on behalf of the West Virginia Division of Highways District 6, soliciting bids for a Material Hauling Truck Lease/Rental contract with operators. The solicitation seeks to establish an open-end contract to provide Material Hauling Trucks for lease/rental from individuals and organizations, with operators, for use at locations throughout District 6, which includes Brooke, Hancock, Marshall, Ohio, Tyler, and Wetzel Counties. The bid is for hauling trucks with various axle configurations (2-axle, 3-axle, 4-axle, and 5-axle) and operators, with a solicitation closing date of October 15, 2025, at 1:30 PM. The contract is a central master agreement, with Version 2 and Addendum No. 1 modifying the original specifications.

The pricing for the hauling trucks will be hourly, with vendors required to submit their proposed pricing on the Pricing Pages. The contract emphasizes that no estimated lease/rental volume is guaranteed, and vendors must be able to service all counties in District 6. Invoicing will be at a minimum of four lease/rental hours, with weekly to monthly billing cycles. Vendors will be responsible for providing trucks with an asphalt tarping system, capable of hooking to a Hot-Mix Asphalt Paver Box, and meeting WVDOH and USDOT requirements. The State of West Virginia will utilize a Purchasing Card program for payment, and vendors must deliver standard orders within 24 hours after receiving orders, with emergency orders to be delivered within an agreed-upon timeframe.