CRFQ DOT2600000020 Terms and Conditions.pdf

This document is a General Terms and Conditions contract template from the West Virginia Department of Administration, Purchasing Division, establishing standard contractual provisions for state solicitations and awards. The template covers a term contract with an initial one-year contract period, which may be renewed for successive one-year periods, with a total renewal period not to exceed three years. The contract is designed as an open-end contract, with quantities listed in the solicitation/award document being approximate estimates that the agency expects to purchase during the contract term.

The contract requires vendors to maintain specific insurance coverages, including Commercial General Liability Insurance of $1,000,000 per occurrence and Automobile Liability Insurance of $500,000 per occurrence. Vendors must comply with state licensing requirements, provide necessary documentation, and adhere to specific provisions regarding domestic steel and aluminum product preferences. Payment will be made in arrears upon receipt of proper invoices, and vendors must accept electronic funds transfer and P-Card payments. The contract is contingent on legislative funding and can be terminated if funds are not appropriated, with no penalty to the state. Vendors are prohibited from charging additional fees not explicitly outlined in the solicitation and must provide new, unused commodities unless expressly permitted otherwise.