Golf Course Accessories and Supplies

The City of Austin Parks and Recreation (APR) has issued an Invitation for Bid (IFB 8600 KMF1035) for golf course accessories and supplies to be used across four municipal golf courses: Lions Municipal, Morris Williams, Hancock, and Jimmy Clay & Roy Kizer. The procurement encompasses three product categories, including golf course accessories and supplies like bunker rakes, cup replacement sleeves, flagsticks, ball washers, marking paints, and maintenance tools, as well as custom embroidered and silk-screened flags with Golf ATX logos and course-specific branding. Bidders must provide unit pricing with no more than four decimal places and can propose "Buyer Approved Equal" products that meet specified performance standards. The solicitation was published on December 15, 2025, with questions due by December 26, 2025, at 4:29 p.m. CT, and offers due on January 22, 2026, at 2:00 p.m. CT, with offer opening at 3:00 p.m. CT the same day. Offerors must submit all materials online through the City's Austin Finance Online system and comply with delivery requirements of five calendar days per order, with deliveries made Monday through Friday between 5:00 a.m. and 1:30 p.m.

The City has determined that no Minority and Women-Owned Business Enterprises (M/WBE) subcontracting goals apply to this solicitation due to insufficient subcontracting opportunities. However, offerors who intend to use subcontractors must comply with the City's M/WBE Procurement Program procedures. The contract offers local and small business preferences, with potential discounts of five percent for bids up to $500,000 and three percent for bids between $500,000 and $50 million. The initial contract term will be twenty-four months, with options to extend for up to three additional twelve-month periods. Contractors must provide insurance coverage including Worker's Compensation, Commercial General Liability, and Business Automobile Liability, with specific minimum coverage amounts. The City reserves the right to award a single contract or multiple contracts based on overall low cost or individual line items, and prices will be fixed for the first twelve calendar months with potential subsequent economic price adjustments based on the Producer Price Index for golf equipment.