IFB_8600_KMF1035_BID_DOC_v3.xlsx
XLSX spreadsheet 56 KB Posted
- Attached to
- Golf Course Accessories and Supplies
- Solicitation number
- IFB 8600 KMF1035
- Issued by
- Texas
About this file
Summary
This is a Pricing Submittal Sheet (IFB 8600 KMF1035) issued by the City of Austin Parks and Recreation for golf course accessories and supplies to be distributed across four municipal golf courses: Lions Municipal, Morris Williams, Hancock, and Jimmy Clay & Roy Kizer. The solicitation encompasses three categories of products: (1) accessories and supplies including bunker rakes, cup cutters, ball washers, turf marking paint, and maintenance tools across 46 line items; (2) custom embroidered and silk-screened flags with Golf ATX logos and course-specific branding across 7 line items; and (3) discounts or markups on non-specified products from manufacturers including PAR AID, Standard Golf Company, and JF Manufacturing. Estimated annual quantities range from 4 units to 144 units depending on the item. Questions are due by December 26, 2025, at 4:29 p.m. CT, and sealed bids are due January 22, 2026, at 2:00 p.m. CT with opening at 3:00 p.m. CT the same day. The initial contract term is twenty-four months with options to extend for up to three additional twelve-month periods.
Offerors must submit all pricing with unit prices not exceeding four decimal places, with all-inclusive pricing that accounts for administrative costs, overhead, per diem, shipping, and transportation to the Austin, Texas area. Bidders may propose "Buyer Approved Equal" products that meet or exceed specified performance standards, provided they submit manufacturer documentation and specification sheets at the time of offer. The City reserves the right to award a single contract based on overall low cost or multiple contracts based on individual line items or categories deemed most advantageous. Delivery is required within five calendar days per order, Monday through Friday between 5:00 a.m. and 1:30 p.m., and must be FOB destination prepaid. Local and small business preferences apply with potential discounts of five percent for bids up to $500,000 and three percent for bids between $500,000 and $50 million. Contractors must provide Worker's Compensation, Commercial General Liability, and Business Automobile Liability insurance with specified minimum coverage amounts. Prices are fixed for the first twelve months with potential subsequent economic price adjustments based on the Producer Price Index for golf equipment.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB_8600_KMF1035_ATT_8_v1.docx | DOCX document | |
| IFB_8600_KMF1035_ATT_5_v1.docx | DOCX document | |
| IFB_8600_KMF1035_ATT_1_v1.docx | DOCX document | |
| IFB_8600_KMF1035_BID_DOC_v2.pdf | ||
| IFB_8600_KMF1035_PAC1_v2.pdf | ||
| IFB_8600_KMF1035_ATT_2_v1.docx | DOCX document | |
| IFB_8600_KMF1035_ATT_6_v1.docx | DOCX document | |
| IFB_8600_KMF1035_PAC2_v1.docx | DOCX document | |
| IFB_8600_KMF1035_ADD_1_v1.pdf | ||
| IFB_8600_KMF1035_ATT_3_v1.docx | DOCX document | |
| IFB_8600_KMF1035_ADD_2_v1.pdf | ||
| IFB_8600_KMF1035_ATT_7_v1.docx | DOCX document | |
| IFB_8600_KMF1035_ATT_4_v1.docx | DOCX document | |
| IFB_8600_KMF1035_ATT_9_v1.docx | DOCX document |
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Text version
COMMODITIES
| Version 1 | |
| Solicitation No.: | IFB 8600 KMF1035 |
| Procurement Staff: | Kathleen Flannery |
Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.
Be advised that altering the Pricing Submittal Sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.
The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.
A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
After bid opening, all bids on the Price Sheet shall be checked for correctness of mathematical calculations. A discrepancy between a unit price and the extended price shall be resolved by accepting the unit price as correct.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.
The Contractor may submit a“Buyer Approved Equal” Product on the Price Sheet that meets or exceeds the City Approved Product specifications, except where items are designated as "Buyer Approved Equal Not Applicable". It should meet or exceed the performance standards of the original product and comply with all applicable regulatory requirements. For the “Buyer Approved Equal” items, the City will make the final determination that the items are equivalent.
If the Contractor submits a “Buyer Approval Equal”, the Contractor must identify each product offered as a “Buyer Approved Equal” product and provide the following documentation at the time of the offer:
1. Brand name, manufacturer, or trade name, and product number of each product offered as a “Buyer Approved Equal” product.
2. Description reflecting the characteristics and level of quality that will satisfy the salient physical, functional, or performance characteristics of “Buyer Approved Equal"
3. Include with your offer the specification sheets that include manufacturer information, material weight, material composition, and accessory components of each product offered as a “Buyer Approved Equal” product.
| CATEGORY 1 - Accessories and Supplies | ||||||
| ITEM NO. | ITEM DESCRIPTION | Buyer Approved Equal | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE* | |
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | |||||
| 1.1 | Putting Green Plastic Cup (PAR AID #940) | |||||
| Manufacturer Name: |
Product Name:
Product Number:
| Description: | EACH | 99 | |
| 1.2 | Ever-White Cup (PAR AID #935) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | Each | 72 | |
| 1.3 | Ever-White Cup Replacement Sleeves (PAR AID #935-1) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | CASE OF 18 | 12 |
| 1.4 | Junior Flagstick White (PAR AID #9190) | |
| Manufacturer Name: |
Product Name:
Product Number:
| Description: | SET of 9 | 8 |
| 1.5 | Cupless Junior Flagstick White (PAR AID #9190-2) | |
| Manufacturer Name: |
Product Name:
Product Number:
| Description: | SET of 9 | 6 |
| 1.6 | Solid Regulation Fiberglass Flagsticks 7.5' Yellow (PAR AID #740-0759) | |
| Manufacturer Name: |
Product Name:
Product Number:
| Description: | SET of 9 | 6 | |
| 1.7 | Prism Fiberglass Flagsticks 7.5' Black and White (PAR AID #750-0759-1) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | SET of 9 | 14 | |
| 1.8 | Accuform Bunker Rakes 25" w/54" Handle (PAR AID #995-125) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | CASE 0f 25 | 6 | |
| 1.9 | Accuform Bunker Rakes 17" w/54" Handle (PAR AID #990-125) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | CASE of 25 | 8 | |
| 1.10 | Standard Duo Cleaner Stand (Standard #36650) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | EACH | 8 | |
| 1.11 | Standard Duo Cleaner Replacement Brush (Standard #3665014252) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | EACH | 10 | |
| 1.12 | Standard Litter Caddie 30-Gallon Tapered Litter Caddie-Base (Standard #13078) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | EACH | 6 | |
| 1.13 | Standard Litter Caddie 30-Gallon Tapered Litter Caddie-Spike (Standard #13075) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | EACH | 20 | |
| 1.14 | PAR AID Lever Action Cup Cutter (PAR AID #1001-01) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | EACH | 8 | |
| 1.15 | Aluminum Cup Setter (PAR AID #1031) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | EACH | 8 | |
| 1.16 | Cup Cutter Replacement Blade (PAR AID #1008-01) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | EACH | 15 | |
| 1.17 | Cup Cutter Depth Gauge (PAR AID #1034) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | EACH | 5 | |
| 1.18 | Standard Cup Pulling Hook (Standard #3320) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | EACH | 8 | |
| 1.19 | Deluxe Ball Washer Hunter Green (PAR AID #203-02) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | EACH | 24 | |
| 1.20 | Ball Washer Mounting Pipe 34"-Black (PAR AID #210-00) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | EACH | 24 | |
| 1.21 | Ball Washer Portable Base-Hunter Green (PAR AID #310-02) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | EACH | 24 |
| 1.22 | Corner Grommet Cotton Tee Towels 18" x 18" Hunter Green/ (PAR AID #404-2) |
Details = a case containing twelve boxes of twelve Corner Grommet Cotton Tee Towels 18" x 18" Hunter Green Manufacturer Name:
Product Name:
Product Number:
| Description: | CASE of 144 | 5 |
| 1.23 | Yellow Braided Poly Rope 1,000' Roll (PAR AID #12950) | |
| Manufacturer Name: |
Product Name:
Product Number:
| Description: | EACH | 15 |
| 1.24 | White Braided Poly Rope 1,000' Roll (PAR AID #12954) | |
| Manufacturer Name: |
Product Name:
Product Number:
| Description: | EACH | 15 | |
| 1.25 | Recycled Rope Stakes 18" Hunter Green (PAR AID #12210-25) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | CASE of 25 | 10 | |
| 1.26 | Standard Chix Tee Towels (Standard #04970) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | CASE | 15 | |
| 1.27 | Rust-Oleum Inverted Tip Turf Marking Paint Red (Standard #55003) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | CASE of 12 | 75 | |
| 1.28 | Rust-Oleum Inverted Tip Turf Marking Paint White (Standard #55001) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | CASE of 12 | 60 | |
| 1.29 | Rust-Oleum Inverted Tip Turf Marking Paint Yellow (Standard #55002) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | CASE of 12 | 40 | |
| 1.30 | Rust-Oleum Inverted Tip Turf Marking Paint Green (Standard #55005) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | CASE of 12 | 5 | |
| 1.31 | Ball Washer Liquid Detergent 1 Gallon Containers (PAR AID #4112) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | 4 Gallons per CASE | 10 | |
| 1.32 | Ball Washer Detergent Tablets (PAR AID #4103) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | CASE | 10 |
| 1.33 | 360° Hole Painter Tool (PAR AID #911) | |
| Manufacturer Name: |
Product Name:
Product Number:
| Description: | EACH | 4 |
| 1.34 | 360° Hole Paint Case of 12, 12oz cans (PAR AID #910) | |
| Manufacturer Name: |
Product Name:
Product Number:
| Description: | CASE of 12 | 4 |
| 1.35 | Core Buster Drag Mat I 160"x60" (PAR AID #1081) | |
| Manufacturer Name: |
Product Name:
Product Number:
| Description: | EACH | 4 |
| 1.36 | COCO Fiber Drag Mat 4'x6' (Standard #53000) | |
| Manufacturer Name: |
Product Name:
Product Number:
| Description: | EACH | 4 | |
| 1.37 | Dura-Flex Signs-White With Green Letters-No Carts Past Here (PAR AID #5610-03) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | EACH | 144 | |
| 1.38 | Dura-Flex Signs-White With Green Letters-Directional CART Sign (PAR AID #5610-17) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | EACH | 144 | |
| 1.39 | Dura-Flex Signs-White With Green Letters-Directional Cart Sign (PAR AID #5610-18) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | EACH | 144 | |
| 1.40 | Dura-Flex Signs-White With Green Letters-Drop Area (PAR AID #5610-07) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | EACH | 10 | |
| 1.41 | Dura-Flex Signs-White With Green Letters-Putting Green Closed (PAR AID #5610-12) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | EACH | 10 | |
| 1.42 | Pinhigh Lapping Compound 25 lb Pail 50 Grit (Pinhigh) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | EACH | 10 | |
| 1.43 | Pinhigh Lapping Compound 25 lb Pail 80 Grit (Pinhigh) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | Each | 10 | |
| 1.44 | Pinhigh Lapping Compound 25 lb Pail 100 Grit (Pinhigh) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | EACH | 20 | |
| 1.45 | Pinhigh Lapping Compound 25 lb Pail 120 Grit (Pinhigh) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | EACH | 30 | |
| 1.46 | Pinhigh Lapping Compound 25 lb Pail 180 Grit (Pinhigh) | Manufacturer Name: |
Product Name:
Product Number:
| Description: | EACH | 40 |
| SUBTOTAL FOR CATEGORY 1 = |
| CATEGORY 2 - Flags | ||||||
| ITEM NO. | ITEM DESCRIPTION | Buyer Approved Equal | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE* | |
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | |||||
| 2.1 | Flags-Red and White Tube Type Diagonal Embroidered With Course Logos.Two logos per flag including Golf ATX logo with course name in top left section of flag and individual golf course specific logo on bottom right section of flag. | |||||
| 14 Inch X 20 Inch See Attachment – Golf Flag | Manufacturer Name: |
Product Name:
Product Number:
| Description: | SET of 9 | 16 |
| 2.2 | Flags-Black and White Tube Type Diagonal Embroidered With Course Logos, Two logos per flag including Golf ATX logo with course name in top left section of flag and individual golf course specific logo on bottom right section of flag. | |
| 14 Inch X 20 Inch See Attachment – Golf Flag | Manufacturer Name: |
Product Name:
Product Number:
| Description: | SET of 9 | 16 |
| 2.3 | Flags-Blue and White Tube Type Diagonal Embroidered With Course Logos. Two logos per flag including Golf ATX logo with course name in top left section of flag and individual golf course specific logo on bottom right section of flag. | |
| 14 Inch X 20 Inch See Attachment – Golf Flag | Manufacturer Name: |
Product Name:
Product Number:
| Description: | SET of 9 | 16 |
| 2.4 | Flags-Solid Red, white, or blue color, Grommet Type Silk Screen with Course Logo on both sides of the flag. | |
| 6 feet x 10 Feet See Attachment – Golf Flag | Manufacturer Name: |
Product Name:
Product Number:
| Description: | SET of 2 | 4 |
| 2.5 | Flags-Embroidered Texas Flag With Star On Both Sides | |
| 14 Inch X 20 Inch See Attachment – Golf Flag | Manufacturer Name: |
Product Name:
Product Number:
| Description: | SET of 9 | 6 | |||
| 2.6 | One Time Set-Up Fee For Flag Design Modifications | BUYER APPROVED EQUAL NOT APPLICABLE for 2.6 | EACH | 4 | |
| 2.7 | Flags-Solid Red, white, or blue color, Tube Type Silk Screen with Logo, single-sided flag. | ||||
| 14 Inch X 20 Inch Feet - See Attachment – Golf Flag | Manufacturer Name: |
Product Name:
Product Number:
| Description: | SET of 9 | 6 |
| SUBTOTAL FOR CATEGORY 2 = |
TOTAL EXTENDED PRICE FOR CATEGORIES 1 THRU 2=
CATEGORY 3 - DISCOUNT OFF OR MARKUP TO MANUFACTURER PRICE LISTS FOR NON-SPECIFIED PRODUCTS (For Informational Purposes Only)
The City may wish an Offeror provide additional products not included in Category 1 and 2 as they relate to this contract. In order to be paid for those additional products, provide manufacturers name and catalog numbers for the additional products you can provide the City.Also provide one copy of the current product catalogues for each brand of product offered by the Offeror. Indicate the minimum percentage discount or maximum markup to costs you can provide the City for these products. The percentage discount(s) or markup(s) listed shall be fixed throughout the term of the Contract including any subsequent renewal periods.
This information will not be used in the evaluation of the bid but is for informational purposes only and there is no guarantee of purchase. Please include additional pages as necessary.
| ITEM NO | NAME AND NUMBER OF PRICE LIST | LATEST EFFECTIVE DATE OF PRICE LIST | MINIMUM DISCOUNT FROM OR MAXIMUM MARKUP TO PRICE LIST | |
| 3.1 | PAR AID | |||
| _______________% Discount |
or ________________% Markup
| 3.2 | STANDARD GOLF COMPANY | |
| _______________% Discount |
or ________________% Markup
3.3 JF MANUFACTURING, Inc _______________% Discount
or ________________% Markup 3.4 Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup
| DELIVERY TERMS: DELIVERY IS TO BE FOB DESTINATION, PREPAID AND ALLOWED |
| NUMBER OF DAYS AFTER RECEIPT OF ORDER THE OFFEROR SHALL DELIVERY THE ITEMS TO THE CITY: |
| DELIVERY METHOD : COMMON CARRIER (FedEx,UPS) VENDOR DELIVERY |
| COMPANY NAME: |
| EMAIL ADDRESS: |
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