IFB_8600_KMF1035_ADD_1_v1.pdf

SOLICITATION ADDENDUM

AUSTIN FINANCIAL SERVICES – CENTRAL PROCUREMENT

Revised 10/01/2024

Solicitation: IFB 8600 KMF1035 Addendum No: 1 Date: January 14, 2026

This addendum is to incorporate the following changes to the above referenced solicitation:

1.0 Clarifications: The solicitation details and price sheet published with the solicitation have been deleted and replaced with the following, labeled SOLICITATION – Details Version 1 and SUBMITTAL - Prices and Pricing Version 1.

2.0 Extension: The solicitation due date is hereby extended until January 22, 2026, at 2:00 PM.

3.0 ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME.

ACKNOWLEDGED BY:

Offeror Name Offeror Authorized Signature Date

RETURN ONE COPY OF THIS ADDENDUM WITH YOUR RESPONSE PRIOR TO THE SOLICITATION CLOSING

DATE. FAILURE TO DO SO MAY CONSTITUTE GROUNDS FOR REJECTION OF YOUR OFFER.

SOLICITATION – Details Version 1

SOLICITATION – Details Version 1 Pg. 1

1. INVITATION

IDENTIFICATION

Type Invitation for Bids (IFB)

Number IFB 8600 KMF1035

Title Golf Course Accessories and Supplies

Summary This contract is for the purchase and delivery of golf course accessories and supplies for use on City golf courses.

CONTACTS

Primary Contact Kathleen Flannery; (512) 974-2078; kathleen.flannery@austintexas.gov

Secondary Contact Chris Hornsby; (512) 974-1739; chris.hornsby@austintexas.gov

Subcontractor Questions

Small Minority Business Resources Department; (512) 974-7600;

SMBRComplianceDocuments@austintexas.gov

FSD Help Desk Vendor Registration; (512) 974-2018; vendor@austintexas.gov

General Assistance FSD Central Procurement (Front Desk); (512) 974-2500

DATES

Offers Due Thursday, January 22, 2026; 2:00 pm CT

Offers Opened Thursday, January 22, 2026; 3:00 pm CT

Questions Due Friday, December 26, 2025; 4:29 pm CT

Solicitation Published Monday, December 15, 2025

DOCUMENTS

Solicitation and Contract (Packet)

SOLICITATION - Solicitation Details Version 1 (this document) SOLICITATION - Solicitation Instructions CONTRACT - Standard Terms and Conditions CONTRACT - Scope of Work

Contract Attachments

ATTACHMENT - Insurance ATTACHMENT - Golf Flag mailto:SMBRComplianceDocuments@austintexas.gov mailto:SMBRComplianceDocuments@austintexas.gov mailto:vendor@austintexas.gov

SOLICITATION – Details Version 1 Pg. 2

Offer Submittals SUBMITTAL - General Wage Theft Prevention Contractor Certification [Required]

SUBMITTAL - Key Personnel [Required]

SUBMITTAL - Local Business Preference

SUBMITTAL - Offer and Acceptance [Required]

SUBMITTAL - Offer and References

SUBMITTAL - Prices and Pricing Version 1 [Required]

SUBMITTAL - Scope of Work, Response [Required]

SUBMITTAL - Small Business Preference

SUBMITTAL - Subcontracting Plan, No Goals [Required]

SUBMITTAL- Addendum 1 [Required]

CODES

NIGP 65023 Golf Course Maintenance Tools And Equipment

IFB 8600 KMF1035

Kathleen Flannery

ITEM NO. Buyer Approved Equal

UNIT OF

MEASURE

ESTIMATED ANNUAL

QUANTITY

UNIT PRICE*

*Unit price should be no more than 4 decimal places

EXTENDED PRICE

1.1

Manufacturer Name:

Product Name:

Product Number:

Description:

EACH 99

1.2

Manufacturer Name:

Product Name:

Product Number:

Description:

Each 72

1.3

Manufacturer Name:

Product Name:

Product Number:

Description:

CASE OF 18 12

1.4

Manufacturer Name:

Product Name:

Product Number:

Description:

SET of 9 8

1.5

Manufacturer Name:

Product Name:

Product Number:

Description:

SET of 9 6

1.6

Manufacturer Name:

Product Name:

Product Number:

Description:

SET of 9 6

1.7

Manufacturer Name:

Product Name:

Product Number:

Description:

SET of 9 14

1.8

Manufacturer Name:

Product Name:

Product Number:

Description:

CASE 0f 25 6

1.9

Manufacturer Name:

Product Name:

Product Number:

Description:

CASE of 25 8

1.10

Manufacturer Name:

Product Name:

Product Number:

Description:

EACH 8

1.11

Manufacturer Name:

Product Name:

Product Number:

Description:

EACH 10

1.12

Manufacturer Name:

Product Name:

Product Number:

Description:

EACH 6

Accuform Bunker Rakes 25" w/54" Handle (PAR AID #995-125)

Accuform Bunker Rakes 17" w/54" Handle (PAR AID #990-125)

Standard Duo Cleaner Stand (Standard #36650)

Standard Duo Cleaner Replacement Brush (Standard #3665014252)

Standard Litter Caddie 30-Gallon Tapered Litter Caddie-Base (Standard #13078)

Version 1 Solicitation No.:

Procurement Staff:

Ever-White Cup Replacement Sleeves (PAR AID #935-1)

Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.

Be advised that altering the Pricing Submittal Sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.

The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.

A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.

Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.)

to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.

After bid opening, all bids on the Price Sheet shall be checked for correctness of mathematical calculations. A discrepancy between a unit price and the extended price shall be resolved by accepting the unit price as correct.

The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.

The Contractor may submit a“Buyer Approved Equal” Product on the Price Sheet that meets or exceeds the City Approved Product specifications, except where items are designated as "Buyer Approved Equal Not Applicable". It should meet or exceed the performance standards of the original product and comply with all applicable regulatory requirements. For the “Buyer Approved Equal” items, the City will make the final determination that the items are equivalent.

If the Contractor submits a “Buyer Approval Equal”, the Contractor must identify each product offered as a “Buyer Approved Equal” product and provide the following documentation at the time of the offer:

1. Brand name, manufacturer, or trade name, and product number of each product offered as a “Buyer Approved Equal” product.

2. Description reflecting the characteristics and level of quality that will satisfy the salient physical, functional, or performance characteristics of “Buyer Approved Equal"

3. Include with your offer the specification sheets that include manufacturer information, material weight, material composition, and accessory components of each product offered as a “Buyer Approved Equal” product.

CATEGORY 1 - Accessories and Supplies

ITEM DESCRIPTION

Putting Green Plastic Cup (PAR AID #940)

Ever-White Cup (PAR AID #935)

Junior Flagstick White (PAR AID #9190)

Cupless Junior Flagstick White (PAR AID #9190-2)

Solid Regulation Fiberglass Flagsticks 7.5' Yellow (PAR AID #740-0759)

Prism Fiberglass Flagsticks 7.5' Black and White (PAR AID #750-0759-1)

Section 0600 - Bid Sheet Page 1 of 4

ITEM NO. Buyer Approved Equal

UNIT OF

MEASURE

ESTIMATED ANNUAL

QUANTITY

UNIT PRICE*

*Unit price should be no more than 4 decimal places

EXTENDED PRICEITEM DESCRIPTION

1.13

Manufacturer Name:

Product Name:

Product Number:

Description:

EACH 20

1.14

Manufacturer Name:

Product Name:

Product Number:

Description:

EACH 8

1.15

Manufacturer Name:

Product Name:

Product Number:

Description:

EACH 8

1.16

Manufacturer Name:

Product Name:

Product Number:

Description:

EACH 15

1.17

Manufacturer Name:

Product Name:

Product Number:

Description:

EACH 5

1.18

Manufacturer Name:

Product Name:

Product Number:

Description:

EACH 8

1.19

Manufacturer Name:

Product Name:

Product Number:

Description:

EACH 24

1.20

Manufacturer Name:

Product Name:

Product Number:

Description:

EACH 24

1.21

Manufacturer Name:

Product Name:

Product Number:

Description:

EACH 24

1.22

Manufacturer Name:

Product Name:

Product Number:

Description:

CASE of 144 5

1.23

Manufacturer Name:

Product Name:

Product Number:

Description:

EACH 15

1.24

Manufacturer Name:

Product Name:

Product Number:

Description:

EACH 15

1.25

Manufacturer Name:

Product Name:

Product Number:

Description:

CASE of 25 10

1.26

Manufacturer Name:

Product Name:

Product Number:

Description:

CASE 15

1.27

Manufacturer Name:

Product Name:

Product Number:

Description:

CASE of 12 75

1.28

Manufacturer Name:

Product Name:

Product Number:

Description:

CASE of 12 60

1.29

Manufacturer Name:

Product Name:

Product Number:

Description:

CASE of 12 40

1.30

Manufacturer Name:

Product Name:

Product Number:

Description:

CASE of 12 5

1.31

Manufacturer Name:

Product Name:

Product Number:

Description:

4 Gallons per

CASE

1.32

Manufacturer Name:

Product Name:

Product Number:

Description:

CASE 10

1.33

Manufacturer Name:

Product Name:

Product Number:

Description:

EACH 4

1.34

Manufacturer Name:

Product Name:

Product Number:

Description:

CASE of 12 4

1.35

Manufacturer Name:

Product Name:

Product Number:

Description:

EACH 4

1.36

Manufacturer Name:

Product Name:

Product Number:

Description:

EACH 4

360° Hole Paint Case of 12, 12oz cans (PAR AID #910)

Core Buster Drag Mat I 160"x60" (PAR AID #1081)

COCO Fiber Drag Mat 4'x6' (Standard #53000)

Rust-Oleum Inverted Tip Turf Marking Paint Green (Standard #55005)

Ball Washer Liquid Detergent 1 Gallon Containers (PAR AID #4112)

Ball Washer Detergent Tablets (PAR AID #4103)

360° Hole Painter Tool (PAR AID #911)

Standard Cup Pulling Hook (Standard #3320)

Deluxe Ball Washer Hunter Green (PAR AID #203-02)

Ball Washer Mounting Pipe 34"-Black (PAR AID #210-00)

Ball Washer Portable Base-Hunter Green (PAR AID #310-02)

Corner Grommet Cotton Tee Towels 18" x 18" Hunter Green/ (PAR AID #404-2) Details = a case containing twelve boxes of twelve Corner Grommet Cotton Tee Towels 18" x 18" Hunter Green

Yellow Braided Poly Rope 1,000' Roll (PAR AID #12950)

White Braided Poly Rope 1,000' Roll (PAR AID #12954)

Recycled Rope Stakes 18" Hunter Green (PAR AID #12210-25)

Standard Chix Tee Towels (Standard #04970)

Rust-Oleum Inverted Tip Turf Marking Paint Red (Standard #55003)

Rust-Oleum Inverted Tip Turf Marking Paint White (Standard #55001)

Rust-Oleum Inverted Tip Turf Marking Paint Yellow (Standard #55002)

Standard Litter Caddie 30-Gallon Tapered Litter Caddie-Spike (Standard #13075)

PAR AID Lever Action Cup Cutter (PAR AID #1001-01)

Aluminum Cup Setter (PAR AID #1031)

Cup Cutter Replacement Blade (PAR AID #1008-01)

Cup Cutter Depth Gauge (PAR AID #1034)

Section 0600 - Bid Sheet Page 2 of 4

MEASURE

ESTIMATED ANNUAL

QUANTITY

UNIT PRICE*

*Unit price should be no more than 4 decimal places

EXTENDED PRICEITEM DESCRIPTION

1.37

Manufacturer Name:

Product Name:

Product Number:

Description:

EACH 144

1.38

Manufacturer Name:

Product Name:

Product Number:

Description:

EACH 144

1.39

Manufacturer Name:

Product Name:

Product Number:

Description:

EACH 144

1.40

Manufacturer Name:

Product Name:

Product Number:

Description:

EACH 10

1.41

Manufacturer Name:

Product Name:

Product Number:

Description:

EACH 10

1.42

Manufacturer Name:

Product Name:

Product Number:

Description:

EACH 10

1.43

Manufacturer Name:

Product Name:

Product Number:

Description:

Each 10

1.44

Manufacturer Name:

Product Name:

Product Number:

Description:

EACH 20

1.45

Manufacturer Name:

Product Name:

Product Number:

Description:

EACH 30

1.46

Manufacturer Name:

Product Name:

Product Number:

Description:

EACH 40

ITEM NO. Buyer Approved Equal

UNIT OF

MEASURE

ESTIMATED ANNUAL

QUANTITY

UNIT PRICE*

*Unit price should be no more than 4 decimal places

EXTENDED PRICE

2.1

Manufacturer Name:

Product Name:

Product Number:

Description:

SET of 9 16

2.2

Manufacturer Name:

Product Name:

Product Number:

Description:

SET of 9 16

2.3

Manufacturer Name:

Product Name:

Product Number:

Description:

SET of 9 16

2.4

Manufacturer Name:

Product Name:

Product Number:

Description:

SET of 2 4

Dura-Flex Signs-White With Green Letters-Directional Cart Sign (PAR AID #5610-18)

Pinhigh Lapping Compound 25 lb Pail 120 Grit (Pinhigh)

Pinhigh Lapping Compound 25 lb Pail 180 Grit (Pinhigh)

Dura-Flex Signs-White With Green Letters-Drop Area (PAR AID #5610-07)

Dura-Flex Signs-White With Green Letters-Putting Green Closed (PAR AID #5610-12)

Pinhigh Lapping Compound 25 lb Pail 50 Grit (Pinhigh)

Pinhigh Lapping Compound 25 lb Pail 80 Grit (Pinhigh)

Pinhigh Lapping Compound 25 lb Pail 100 Grit (Pinhigh)

CATEGORY 2 - Flags

ITEM DESCRIPTION

Flags-Red and White Tube Type Diagonal Embroidered With Course Logos.Two logos per flag including Golf ATX logo with course name in top left section of flag and individual golf course specific logo on bottom right section of flag.

14 Inch X 20 Inch See Attachment – Golf Flag

Flags-Black and White Tube Type Diagonal Embroidered With Course Logos, Two logos per flag including Golf ATX logo with course name in top left section of flag and individual golf course specific logo on bottom right section of flag.

14 Inch X 20 Inch See Attachment – Golf Flag

Flags-Solid Red, white, or blue color, Grommet Type Silk Screen with Course Logo on both sides of the flag.

6 feet x 10 Feet See Attachment – Golf Flag

Dura-Flex Signs-White With Green Letters-No Carts Past Here (PAR AID #5610-03)

Dura-Flex Signs-White With Green Letters-Directional CART Sign (PAR AID #5610-17)

Flags-Blue and White Tube Type Diagonal Embroidered With Course Logos. Two logos per flag including Golf ATX logo with course name in top left section of flag and individual golf course specific logo on bottom right section of flag.

14 Inch X 20 Inch See Attachment – Golf Flag

SUBTOTAL FOR CATEGORY 1 =

Section 0600 - Bid Sheet Page 3 of 4

MEASURE

ESTIMATED ANNUAL

QUANTITY

UNIT PRICE*

*Unit price should be no more than 4 decimal places

EXTENDED PRICEITEM DESCRIPTION

2.5

Manufacturer Name:

Product Name:

Product Number:

Description:

SET of 9 6

2.6 BUYER APPROVED EQUAL NOT APPLICABLE for 2.6 EACH 4

2.7

Manufacturer Name:

Product Name:

Product Number:

Description:

SET of 9 6

ITEM NO

LATEST EFFECTIVE DATE

OF PRICE LIST

3.1

3.2

3.3

3.4

TOTAL EXTENDED PRICE FOR CATEGORIES 1 THRU 2=

SUBTOTAL FOR CATEGORY 2 =

Flags-Embroidered Texas Flag With Star On Both Sides 14 Inch X 20 Inch See Attachment – Golf Flag

One Time Set-Up Fee For Flag Design Modifications

DELIVERY METHOD : COMMON CARRIER (FedEx,UPS) VENDOR DELIVERY

COMPANY NAME:

EMAIL ADDRESS:

DELIVERY TERMS: DELIVERY IS TO BE FOB DESTINATION, PREPAID AND ALLOWED

NUMBER OF DAYS AFTER RECEIPT OF ORDER THE OFFEROR SHALL DELIVERY THE ITEMS TO THE CITY:

Name ____________________________________________________________________

Number ___________________________________________________________________

_______________% Discount or

________________% Markup

_______________% Discount or

________________% Markup

_______________% Discount or

________________% Markup

_______________% Discount or

________________% Markup

PAR AID

STANDARD GOLF COMPANY

JF MANUFACTURING, Inc

CATEGORY 3 - DISCOUNT OFF OR MARKUP TO MANUFACTURER PRICE LISTS FOR NON-SPECIFIED PRODUCTS (For Informational Purposes Only)

The City may wish an Offeror provide additional products not included in Category 1 and 2 as they relate to this contract. In order to be paid for those additional products, provide manufacturers name and catalog numbers for the additional products you can provide the City.Also provide one copy of the current product catalogues for each brand of product offered by the Offeror. Indicate the minimum percentage discount or maximum markup to costs you can provide the City for these products. The percentage discount(s) or markup(s) listed shall be fixed throughout the term of the Contract including any subsequent renewal periods.

This information will not be used in the evaluation of the bid but is for informational purposes only and there is no guarantee of purchase. Please include additional pages as necessary.

MINIMUM DISCOUNT FROM OR

MAXIMUM MARKUP TO PRICE LIST

NAME AND NUMBER OF PRICE LIST

Flags-Solid Red, white, or blue color, Tube Type Silk Screen with Logo, single-sided flag.

14 Inch X 20 Inch Feet - See Attachment – Golf Flag

Section 0600 - Bid Sheet Page 4 of 4