FY-26 IVHQ - Quarterly (Jul-Sept) Weekly Food Order - Brand Specific or Equal

The State of Illinois, specifically the Illinois Veterans Home in Quincy (located in Adams County), is seeking a quarterly weekly food order contract for the period of July through September 2025. The Request for Quote (RFQ) solicits bids for 17 different food and food-related items, including various cheese varieties, dressings, rolls, potato products, meats, dairy, and bakery items. Estimated quantities range from 5 to 270 case volumes, with actual order quantities to be determined by need and funding. Orders will be placed with a two-week lead time and delivered weekly on Tuesdays. Vendors must quote on each line item to be considered responsive, and the solicitation allows for brand-specific or equivalent products, with the burden of proof for equivalency resting on the bidder. The quote must be submitted via email to Summer Prenger at summmer.prenger@illinois.gov by May 27, 2025, with pricing required to include all shipping and freight costs. Bidders must carefully review the detailed specifications in the RFQ document and ensure their proposed products meet the stated requirements.

The procurement opportunity appears to be open to all qualified vendors, with no specific set-aside designations explicitly mentioned in the provided documents. Vendors must complete and submit the Standard Illinois Certifications form, which includes 33 detailed certification areas covering legal, ethical, and operational standards. These certifications address requirements such as criminal background checks, tax compliance, workplace standards, non-discrimination policies, and drug-free workplace regulations. Potential bidders must demonstrate ongoing compliance with these certifications throughout the contract term, with potential consequences for non-compliance including contract voiding, suspension, or financial penalties. While specific budget ranges are not explicitly stated, the quarterly nature of the order and the variety of food items suggest a substantial procurement value. Vendors must also adhere to the State of Illinois Chief Procurement Office General Services Standard Terms and Conditions (Version 23.2), which outlines comprehensive administrative, financial, and legal requirements for state contracts.