Full-Service Deputy License Agreement

Denton County, Texas (FIPS Code 48121) is issuing Request for Proposal #25-2899 to procure a qualified Full-Service Deputy to provide motor vehicle registration and titling services in compliance with Texas Transportation Code and Texas Administrative Code Title 43, Chapter 217. The selected contractor will operate from a single physical location and be responsible for issuing motor vehicle title receipts, accepting and processing title registration fees, collecting and remitting motor vehicle sales tax, issuing annual vehicle registration validation stickers, and processing specialty transactions including trailer plates, specialty plates, temporary permits, and handicap placards and plates. Key qualifications include the ability to comply with all Texas Transportation Code and Administrative Code requirements, Texas Department of Motor Vehicles regulations, and Denton County Tax Assessor-Collector procedures, with all employees performing services required to be formally deputized Receiving Deputies who have completed background checks and pre-deputization training. The evaluation criteria are weighted as follows: 25% Background and Relevant Qualifications, 35% Methodology and Technical Approach, and 40% Cost Proposal, with evaluation focusing on the proposer's supplemental fee structure and its impact on the public. Critical dates include a mandatory pre-proposal meeting on March 26, 2026, at 10:00 A.M. CDT at the Denton County Tax Office in Denton, Texas; a questions deadline of April 2, 2026, at 2:00 P.M. CDT; and a sealed proposal due date of April 21, 2026, at 2:00 P.M. CDT, with electronic submissions accepted through the Denton County Bonfire Hub portal at https://dentoncounty.bonfirehub.com/opportunities/227424.

The solicitation does not identify any set-aside designations or restrictions limiting bidder eligibility based on disadvantaged enterprise status or organizational type, making it open to all qualified vendors capable of meeting operational and regulatory requirements. The contractor must provide a surety bond of $100,000 payable to the Denton County Tax Assessor-Collector, which limits the contractor's authority to process titles and issue registration stickers, along with cyber liability insurance with limits of not less than $5,000,000 per occurrence or claim and aggregate, professional liability insurance with minimum limits of $2,000,000 per occurrence, and public liability and property damage insurance with minimum combined coverage of $500,000 per occurrence. The contractor will operate one basic RTS workstation and related network equipment provided by the Texas Department of Motor Vehicles and must cover all associated leasing costs, T1 circuit line costs, implementation fees, equipment insurance, and repair or replacement expenses. Compensation is governed by Texas Transportation Code and Texas Administrative Code sections 217.168 and 217.183, with the contractor retaining statutorily-limited fees including up to twenty dollars per title transaction, up to nine dollars per registration convenience fee per transaction, and one dollar of the four dollar seventy-five cent registration processing handling fee, with all fees subject to prior written approval from the Denton County Tax Assessor-Collector. The initial contract term is one year with an option to renew for four additional one-year terms at the discretion of Denton County Commissioners Court.