Forestmeadows Tennis Courts 17 & 18 Conversion Project

The City of Tallahassee, Florida, on behalf of Leon County, is soliciting competitive sealed bids through Invitation for Bid (IFB-037-26-KM) for the Forestmeadows Tennis Courts 17 & 18 Conversion Project located at 4750 Meridian Road, Tallahassee, Florida 32312. This construction project requires the selected contractor to furnish all labor, equipment, and materials necessary to convert two existing hard surface tennis courts into clay hydro courts, including the complete installation of a subgrade irrigation system. Specific deliverables include demolition of existing subsurface sprinkler irrigation systems, net posts, footers, and curbing; reconstruction of curbing in compliance with United States Tennis Association (USTA) and American Sport Builders Association (ASBA) standards; installation of 20 Mil HDPE liners, hydro-blend surface material (Har-Tru brand), perimeter curbing with solid pavers, irrigation control boxes, net post footings and sleeves, center anchors, divider net posts with cables, and herringbone playing line tapes; construction of a trench drain system with a 15-inch ADS drainpipe; installation of irrigation heads; ADA compliance adjustments; and all necessary erosion and sediment control measures. Qualified contractors must be certified by the manufacturer for the surfacing system installation and demonstrate a minimum of five years of experience in tennis court surfacing applications, with all work subject to inspection and approval by USTA representatives and the City's Project Manager. The contract includes a mandatory two-year warranty against defective materials or workmanship. Critical dates include a mandatory in-person pre-bid meeting and site visit on February 4, 2026, at 2:00 PM at the project location; a question submission deadline of February 6, 2026, at 12:00 PM; City responses to questions due by February 11, 2026; bid submission deadline of February 17, 2026, at 2:30 PM through the Bonfire procurement platform; and virtual public bid opening on February 17, 2026, at 2:30 PM, with award recommendation anticipated in February 2026. Evaluation criteria prioritize responsive and responsible bidders demonstrating the lowest bid price; a local vendor preference of five points is available for prime vendors maintaining a permanent place of business with full-time employees in Leon, Wakulla, Gadsden, or Jefferson County for a minimum of six months prior to bid submission.

This procurement includes a Minority and Women Business Enterprise (MWBE) participation goal of eight percent for certified MBE participation, with bidders unable to meet this goal required to submit a Good Faith Effort Form to remain responsive. A five-point local vendor preference is available for eligible local vendors, though no incumbent contractor or current contract information is identified in the solicitation documents. The contractor must comply with E-Verify requirements for all newly hired employees and subcontractors, maintain comprehensive insurance coverage including $1,000,000 in commercial general liability, $1,000,000 in business automobile liability, workers' compensation coverage, and $1,000,000 in contractor's pollution liability, with the City named as additional insured. Performance security in the form of a Performance Surety Bond equal to 100 percent of the contract price is required prior to contract execution. Additional compliance requirements include submission of a Drug-Free Workplace Certification, Non-Collusion Affidavit, Human Trafficking Attestation, Vendor Conflict of Interest Form, Representations and Certifications, and Responsible Vendor Review Form. The contract value and budget range are not disclosed in the available solicitation documents, though the contract basic term is established as one year with no extension periods. Bid prices must be firm-fixed for 120 calendar days and inclusive of all labor, supervision, materials, supplies, equipment, tools, transportation, handling, assessments, fees, and taxes unless listed separately, with delivery terms established as F.O.B. Destination.