Food service equipment & commercial gas operated appliance repair services - bid #26-0154

The School Board of Sarasota County (SBSC) is seeking a contractor for Food Service Equipment & Commercial Gas Operated Appliance Repair Services through Bid #26-0154, with the primary objective of establishing firm fixed prices for a one-year contract with potential two-year renewal options. The procurement seeks a qualified vendor to provide comprehensive repair services for food service equipment and commercial LP or Natural Gas operated appliances across the county's facilities. Key contractor qualifications include a minimum of three years of experience, possession of a State of Florida LP Gas license, and maintaining at least two service technicians on staff, with a technician possessing five years of experience required for each job. The solicitation requires hourly rates for standard (Monday-Friday, 7:00 a.m. - 5:00 p.m.) and non-standard working hours, with a maximum 15% mark-up permitted on materials, rental equipment, and subcontractor services. Bidders must provide detailed invoicing documentation and demonstrate an ability to respond to emergency service requests within two hours. The electronic bid submission is due September 18, 2025, at 12:00 p.m. EST, with recommended awards to be posted on October 14, 2025, and board action scheduled for October 21, 2025.

The procurement includes several set-aside and certification opportunities for diverse businesses, with a Small/Minority Business Enterprise Certification Form allowing vendors to self-identify as African American, Asian American, Woman Owned, Hispanic American, or Native American owned businesses. Additional legal requirements include completing an Affidavit Regarding the Use of Coercion for Labor and Services and an Affidavit confirming the company is not owned or controlled by foreign countries of concern, specifically prohibiting businesses from China, Russia, Iran, North Korea, Cuba, Venezuela, and Syria. During declared disasters, the contract stipulates no mark-up will be permitted on services or materials, and the contractor must prioritize goods and services for the School Board and other government entities. While specific award values are not explicitly stated, the contract's scope suggests a substantial ongoing service commitment for maintaining critical food service and commercial gas equipment across Sarasota County's educational facilities. Vendors must submit their bids electronically through the Bonfire Portal, adhering to strict documentation and certification requirements.