Fleet Fuel Management Program

Louisville Jefferson County Metro Government is soliciting proposals for a Fleet Fuel Management Program to provide credit card services for fuel purchases for its fleet of approximately 3,500 vehicles. The fleet includes police vehicles, transportation sedans, light trucks, vans, ambulances, and medium/heavy duty trucks, with an estimated annual fuel consumption of 2 million gallons of gasoline and 800,000 gallons of diesel fuel. The Request for Proposal (RFP260099) seeks a vendor experienced in providing comprehensive fleet fuel management services, with specific requirements for system/account services including 24-hour service, fraud control, card management, and software integration with Chevin Fleet Management Software. The proposal evaluation will be based on 100 points across four key criteria: Integration Ability (30 points), Implementation Plan (30 points), Price Per Gallon (20 points), and Infrastructure/Sites (20 points). Key dates for the procurement include a bid opening on October 17, 2025, questions due by October 31, 2025, and proposals due by November 24, 2025, at 3:00 pm EST, to be submitted through the Bonfire procurement portal.

The procurement includes specific preferences and requirements for diverse business participation, with goals for minority, female, and handicapped-owned businesses: 15% for minority-owned, 5% for female-owned, and 0.5% for handicapped-owned businesses. Vendors can qualify for additional preferences by certifying payment of a minimum wage of $10.10 per hour and meeting local vendor requirements. The solicitation includes several compliance requirements, such as the "Ban the Box" ordinance, which restricts initial employment application inquiries about criminal history. Vendors must complete various forms demonstrating good faith efforts, including vendor information, ownership classifications, and compliance certifications. While a specific contract value is not explicitly stated, the annual fuel consumption suggests a substantial procurement opportunity. Proposers must demonstrate capabilities in comprehensive fuel management services, including advanced technological integration, fraud prevention, and reporting capabilities, with a focus on providing an efficient and reliable fuel purchasing solution for the metro government's extensive vehicle fleet.