6-Submission Instructions - RFP260099.pdf
PDF 107 KB Posted
- Attached to
- Fleet Fuel Management Program
- Solicitation number
- RFP260099
- Issued by
- Bath County, Kentucky
About this file
This document is a Submission Instructions for Suppliers by the City of Louisville, detailing the requirements for vendors to submit proposals through their Euna Procurement digital portal. Suppliers must prepare and upload multiple PDF documents across several categories, including Good Faith Effort, Vendor Information, Acknowledgements and Preferences, W-9, Ban the Box Compliance, References, List of Current Government Contracts, Company Overview, Service Hours and Customer Service, Fraud Control, Cards, Software Architecture, Samples of Reports, Sites and Locations, Emergency/Disaster Capabilities, Fuel Price, Training, and Implementation Plan and Integration Ability. The submission period includes a question period from October 20, 2025 3:00 PM EDT to October 31, 2025 3:00 PM EDT, with the final submission deadline on November 24, 2025 3:00 PM EST.
The solicitation appears focused on fuel and related services, with specific NIGP commodity codes for Fuel, Oil, Grease and Lubricants, Alternative Fuels, and Automotive Gasoline. Vendors must upload documents via https://louisvilleky.bonfirehub.com/opportunities/206845, with a maximum file upload size of 1000 MB. Technical support is available from Euna Procurement at support.bonfire@eunasolutions.com. The submission portal requires Microsoft Edge, Google Chrome, or Mozilla Firefox browsers with JavaScript and cookies enabled. Vendors will receive an email confirmation with a unique confirmation number upon finalizing their submission, and all requested information will only be visible after the closing time.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 1-Acknowledgements Preferences.pdf | ||
| 5-W9.pdf | ||
| 7-RFP260099 Specifications.pdf | ||
| 2-Ban the Box Compliance Checklist.pdf | ||
| 4-Vendor Information.pdf | ||
| 3-GFE Docs.xlsx | XLSX spreadsheet |
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Text version
Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement
Good Faith Effort
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
1 Required
Vendor Information File Type: PDF (.pdf) 1 Required
Acknowledgements and Preferences
File Type: PDF (.pdf) 1 Required
W-9 File Type: PDF (.pdf) 1 Required
Ban the Box Compliance
File Type: PDF (.pdf) 1 Required
References File Type: PDF (.pdf) 1 Required
List of Current Government
File Type: PDF (.pdf) 1 Required
Contracts and Supplemental Information
Company Overview File Type: PDF (.pdf) 1 Required
Additional Information (Optional)
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Optional
Service Hours and Customer Service
File Type: PDF (.pdf) 1 Required
Fraud Control File Type: PDF (.pdf) 1 Required
Cards File Type: PDF (.pdf) 1 Required
Software Architecture
File Type: PDF (.pdf) 1 Required
Samples of Report(s)
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
1 Required
Sites and Locations File Type: PDF (.pdf) 1 Required
Emergency/Disaster Capabilities
File Type: PDF (.pdf) 1 Required
Fuel Price File Type: PDF (.pdf) 1 Required
Training File Type: PDF (.pdf) 1 Required
Implementation Plan and Integration Ability
File Type: PDF (.pdf) 1 Required
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 405 Fuel, Oil, Grease And Lubricants
NIGP 40502
Alternative Fuels (Not Otherwise Classified)
NIGP 40515 Gasoline, Automotive
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
2. Upload your submission at:
https://louisvilleky.bonfirehub.com/opportunities/206845
The Question period for this opportunity starts Oct 20, 2025 3:00 PM EDT. The Question period for this opportunity ends Oct 31, 2025 3:00 PM EDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Nov 24, 2025 3:00 PM EST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
City of Louisville uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support https://louisvilleky.bonfirehub.com/opportunities/206845 mailto:support.bonfire@eunasolutions.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support
File details come from the government source that posted it. Updated .