NIGP 20675: Printers, Pen Plotter

NIGP 20675 Printers, Pen Plotter is an Item code under which state and local governments procure office printers, including multifunction devices, copiers, scanners, and related supplies and maintenance services. Recent activity shows county purchasing offices, cooperative purchasing vehicles, and regional government alliances soliciting standalone printer and scanner packages as well as broader fleet-management arrangements that bundle hardware, supplies, and support. The scope spans color and black-and-white printers, digital copiers, wide-format equipment, document scanners, fax machines, toner, ink, electronic document management software, and ongoing maintenance and fleet-management services delivered under purchase, lease, or monthly rental terms.

Activity is concentrated in Texas and the Pacific Northwest. Collin County, Texas issued IFB 2026-251 on July 28, 2026, for Fujitsu document scanners, Lexmark printers, and accessories, with sealed bids due June 25, 2026, on a firm, fixed-price basis to the lowest responsive and responsible bidder. Purchasing Solutions Alliance (PSA), a nonprofit cooperative purchasing vehicle of the Brazos Valley Council of Governments in Texas, issued RFP 26-227 on May 19, 2026, seeking printers, copiers, multifunction devices, scanners, fax machines, supplies, and related maintenance and fleet-management services for nationwide use by local government, school districts, higher education, and nonprofit members; the initial contract term runs three years with two one-year extension options, effective June 1, 2026 through May 31, 2029. Sourcewell, a State of Minnesota local government unit, posted RFP 061626 on May 12, 2026, for law enforcement equipment with proposals due June 16, 2026, serving participating jurisdictions including counties in Washington state and eligible public entities throughout the United States and Canada.