NIGP 20675: Printers, Pen Plotter

NIGP 20675 Printers, Pen Plotter is an Item code covering office-class printing equipment that state and local governments procure through sealed bids, requests for proposals, and catalog discount arrangements. Recent solicitations show agencies buying multifunctional devices, black-and-white perfecting presses, wide-format copiers, document scanners, and associated supplies and maintenance. Issuing bodies span county purchasing offices (Collin County, Texas; Milwaukee County, Wisconsin), municipal governments (City of Madison), school districts (Manatee County Schools), higher education institutions (Valencia College), and cooperative purchasing vehicles serving thousands of public entities across multiple states. A pattern of unsealed fixed-price IFBs and three- to five-year term contracts with optional renewals characterizes most awards.

Recent activity spans Texas, Wisconsin, Florida, and a nationwide cooperative purchasing program through Sourcewell and the Brazos Valley Council of Governments. Collin County posted an IFB on June 25, 2026, for Fujitsu document scanners, Lexmark printers, and accessories with sealed bids due the same day. Milwaukee County issued an ITB on January 26, 2026, for a black and white perfecting press printer capable of 124–177 pages per minute with 30-day delivery and response due February 11, 2026. The Purchasing Solutions Alliance (PSA), a cooperative purchasing program of BVCOG, posted an RFP on May 19, 2026, seeking qualified vendors to provide printers, copiers, multifunction devices, scanners, fax machines, and related maintenance and supplies to PSA members nationwide under a three-year contract with two optional one-year extensions; that opportunity closed May 5 at 3:00 p.m. Central Time. Valencia College District in Florida issued RFP 2026-26 on April 6, 2026, for classroom and conference room technology services including projectors, display surfaces, control panels, and related installation support across nine campus locations, with proposals due April 30, 2026. The City of Madison published an RFP on March 3, 2026, for city-wide printing and mailing services supporting approximately 580,000 weekly prints for the Water Utility and 127,000 monthly tax notices for Finance, with proposals due April 3, 2026, and a two-year initial term plus three optional one-year renewals.