First Aid Materials & Supplies

The City of Pasadena Parks, Recreation, and Community Services Department has issued an Informal Selection solicitation for First Aid Materials & Supplies, with proposals due on February 26, 2026, at 12:00 p.m., and a questions submission deadline of February 24, 2026, at 12:00 p.m. The procurement encompasses a comprehensive range of medical supplies including antiseptic sprays, bandages, sterile gauze pads, disposable gloves, CPR masks, cold packs, adhesive tape, and a fully stocked 4-shelf first aid cabinet, with specific quantities outlined across 20 line items. The selected vendor must deliver ordered items within 10 business days to Robinson Park Recreation Center in Pasadena and accommodate both online ordering and phone/email order placement, with all pricing submitted electronically through the City's eProcurement Portal. The contract term is five years commencing March 15, 2026, with no renewal options, and all quoted prices must remain firm for the contract duration, with any increases after the first year limited to the Consumer Price Index. All medical supplies must be individually packaged to maintain sterility, comply with Cal/OSHA Title 8 Section 3400 requirements, be ready-to-use without preparation, include factory warranties, and be free of expired or damaged products, with credits issued within five working days for returns. Qualified vendors must provide proof of insurance, a Pasadena business license, a completed IRS Form W-9, a Unique Entity Identifier (UEI) from SAM.gov, and demonstrate relevant experience through documentation of five similar projects, while confirming compliance with the City's Equal Employment Opportunity and Living Wage ordinances.

No set-asides are specified for disadvantaged enterprises, though the solicitation documents reference optional demographic ownership disclosure for statistical purposes, including African American, Asian, Armenian, Hispanic, Native American, Disabled, and Female ownership status. The procurement is funded by the City of Pasadena with sales tax at 10.5% applied to taxable items; however, specific budget ranges or award values are not disclosed in the solicitation materials. No incumbent vendors or current contractors are identified, and the procurement does not require integration with existing technology infrastructure beyond electronic submission through the City's eProcurement Portal. Vendors must also comply with federal compliance requirements, including certification regarding lobbying activities under 31 U.S.C. Section 1352, submission of Standard Form-LLL Disclosure of Lobbying Activities, and acknowledgment of Federal Required Certifications prohibiting the use of federal funds to influence federal agency officers or Members of Congress. The procurement operates on Net 30 payment terms, with all costs for labor, materials, shipping, delivery, and handling included in the quoted prices and no separate reimbursement available.