REQUIRED_FORMS_-_AAs_-_FOR_INFORMALS.pdf
PDF 171 KB Posted
- Attached to
- First Aid Materials & Supplies
- Solicitation number
- 2026-Informal-0116
- Issued by
- Los Angeles County, Berkeley City, California
About this file
This is a required forms document for informal procurement solicitations issued by the City of Pasadena Purchasing Division for vendors seeking to conduct business with the municipality. The document comprises three standardized forms: a Vendor Questionnaire (Form AA-1) requesting company information and an affidavit of equal opportunity employment compliance; a Licenses and Certifications checklist for vendors to document required credentials; and a summary form consolidating vendor details and service descriptions. The specific solicitation concerns First Aid Materials & Supplies for the Pasadena Parks, Recreation, and Community Services Department, encompassing 20 line items including antiseptic sprays, bandages, sterile gauze pads, disposable gloves, CPR masks, cold packs, adhesive tape, and a fully stocked 4-shelf first aid cabinet. Proposals are due February 26, 2026, at 12:00 p.m., with a questions submission deadline of February 24, 2026, at 12:00 p.m. The contract term is five years commencing March 15, 2026, with no renewal options. Delivery of ordered items must occur within 10 business days to Robinson Park Recreation Center in Pasadena.
Vendors must submit all pricing electronically through the City's eProcurement Portal and provide proof of insurance, a current Pasadena business license, a completed IRS Form W-9, and a Unique Entity Identifier from SAM.gov. Documentation of five similar projects is required to demonstrate relevant experience. Quoted prices must remain firm for the entire five-year contract duration, with any increases after the first year limited to the Consumer Price Index. Sales tax at 10.5% applies to taxable items, and all costs for labor, materials, shipping, delivery, and handling are included in quoted prices with payment terms of Net 30. No set-asides are specified for disadvantaged enterprises, though the forms include optional demographic ownership disclosure for statistical purposes. No incumbent vendors are identified. All medical supplies must be individually packaged to maintain sterility, comply with Cal/OSHA Title 8 Section 3400 requirements, and be ready-to-use without preparation, with credits issued within five working days for returns. Vendors must also certify compliance with the City's Equal Employment Opportunity and Living Wage ordinances and federal lobbying certification requirements.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| First_Aid_Materials_&_Supplies.pdf | ||
| Emergency_FEMA_TC.pdf | ||
| Federal_Required_Certification.pdf | ||
| REQUIRED_FORMS_-_AAs_-_FOR_INFORMALS.pdf | ||
| Unique_Entity_ID_(SAM).pdf | ||
| RELEVANT_EXPERIENCE_FORM.pdf | ||
| Disclosure_of_Lobbying_Activities.pdf | ||
| DoIT_Technical_Questionnaire.xlsx | XLSX spreadsheet |
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Text version
Purchasing Division 100 N. Garfield, Room S348 Pasadena, CA 91101 Phone (626) 744-6755 https://www.cityofpasadena.net/finance/doing-business-with-the-city/
Vendor Questionnaire (Form AA-1)
Affidavit of Equal Opportunity Employment & Non-segregation
By submitting this form you are declaring under penalty of perjury under the laws of the State of California and the laws of the
United States that the information is true and correct. Furthermore, you are certifying that your firm will adhere to equal opportunity employment practices to assure that applicants and employees are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex or age. And, your firm does not and will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform their services at any location, under its control, where segregated facilities are maintained.
Company Name:
Address:
City, State, Zip:
Contact Person:
Phone:
E-mail Address:
DBA (if applicable):
Remit Address (if different):
City, State, Zip:
Please state clearly and concisely the type(s) of goods and services your company would provide on this contract
The following section is OPTIONAL and is for statistical reporting purposes only. Ownership (please check all that apply):
☐African American
☐Asian
☐Armenian
☐Hispanic
☐Native
American
☐Disabled
☐Female
Purchasing Division
100 N. Garfield, Room S348
Pasadena, CA 91101
Phone (626) 744-6755
Licenses and Certifications
Review the solicitation document to identify the required licenses or certifications, and list them on this form. This form is for quick reference only.
Company Name: __________________________________________________________
Project:__________________________________________________________________
Address: _______________________________________________________________
City, State, Zip: _______________________________________________________________
Phone: _____________________________
Email Address: _________________________________________________________
Agency, and Description Number
City of Pasadena (Pasadena Business License)
State of California, Department of Industrial Relations (Required For all Public Works: Pursuant to Division 2, Part 7, Chapter 1)
State of California, Department of General Services (Small and Micro Business Certification)
License/Certification Name
Issuing Organization Issue Date Status License or Certification Number
| Contact Person: |
| DBA if applicable: |
| Remit Address if different: |
| City State Zip_2: |
| Please state clearly and concisely the types of goods and services your company would provide on this contract: |
| African American: Off |
| Armenian: Off |
| Native: Off |
| Female: Off |
| Asian: Off |
| Hispanic: Off |
| Disabled: Off |
| NumberCity of Pasadena Pasadena Business License: |
| NumberState of California Department of Industrial Relations Required For all Public Works Pursuant to Division 2 Part 7 Chapter 1: |
| NumberState of California Department of General Services Small and Micro Business Certification: |
| LicenseCertification NameRow1: |
| Issuing OrganizationRow1: |
| Issue DateRow1: |
| StatusRow1: |
| License or Certification NumberRow1: |
| LicenseCertification NameRow2: |
| Issuing OrganizationRow2: |
| Issue DateRow2: |
| StatusRow2: |
| License or Certification NumberRow2: |
| LicenseCertification NameRow3: |
| Issuing OrganizationRow3: |
| Issue DateRow3: |
| StatusRow3: |
| License or Certification NumberRow3: |
| LicenseCertification NameRow4: |
| Issuing OrganizationRow4: |
| Issue DateRow4: |
| StatusRow4: |
| License or Certification NumberRow4: |
| Company Name: |
| Address: |
| City State Zip: |
| Phone: |
| Project: |
| Email Address: |
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