Emergency_FEMA_TC.pdf

This is an Informal Selection solicitation document from the City of Pasadena Parks, Recreation, and Community Services Department for First Aid Materials & Supplies. The procurement encompasses 20 line items of comprehensive medical supplies including antiseptic sprays, bandages, sterile gauze pads, disposable gloves, CPR masks, cold packs, adhesive tape, and a fully stocked 4-shelf first aid cabinet with specific quantities outlined in the solicitation. Proposals are due February 26, 2026, at 12:00 p.m., with a questions submission deadline of February 24, 2026, at 12:00 p.m. All items must be delivered within 10 business days to Robinson Park Recreation Center in Pasadena. The contract term is five years commencing March 15, 2026, with no renewal options. Vendors must accommodate both online ordering and phone/email order placement, with all pricing submitted electronically through the City's eProcurement Portal.

All quoted prices must remain firm for the entire contract duration, with increases after the first year limited to the Consumer Price Index. All medical supplies must be individually packaged to maintain sterility, comply with Cal/OSHA Title 8 Section 3400 requirements, be ready-to-use without preparation, include factory warranties, and be free of expired or damaged products, with credits issued within five working days for returns. No set-asides are specified for disadvantaged enterprises, though the solicitation includes optional demographic ownership disclosure for statistical purposes. Qualified vendors must provide proof of insurance, a Pasadena business license, a completed IRS Form W-9, a Unique Entity Identifier from SAM.gov, and documentation of five similar projects. The procurement is funded by the City of Pasadena with sales tax at 10.5% applied to taxable items. Payment terms are Net 30, with all costs for labor, materials, shipping, delivery, and handling included in quoted prices. Vendors must comply with federal compliance requirements, including certifications regarding lobbying activities under 31 U.S.C. Section 1352 and submission of Standard Form-LLL Disclosure of Lobbying Activities.