Financial Aid Management Software

Fort Lewis College, located in Durango, Colorado, is seeking proposals for a comprehensive Financial Aid Management Software through RFP 26100, targeting vendors capable of implementing a sophisticated financial aid packaging system. The procurement seeks a solution that supports accurate, timely, and compliant financial aid awarding across multiple funding sources, with critical integration requirements for Workday, Slate, and Perceptive Content systems. The software must provide configurable packaging rules, electronic award letters, self-service student portals, compliance checks, and professional judgment processes while meeting rigorous regulatory standards including FERPA, Title IV regulations, and WCAG 2.1 AA accessibility standards. Key procurement dates include a vendor question period closing September 26, 2025, final addenda issued October 2, 2025, proposal evaluation from October 10-16, 2025, and vendor presentations/software demonstrations scheduled for October 20-24, 2025. The college anticipates issuing a notification of intent to award on October 29, 2025, with proposals due by October 9, 2025, at 2:00pm Mountain Standard Time.

While no specific set-aside designations were explicitly mentioned in the documentation, the procurement appears open to qualified vendors demonstrating comprehensive financial aid management capabilities. The college reserves the right to reject any or all offers and may award based on factors beyond lowest price, potentially selecting multiple vendors or contractors. No incumbent vendor was identified in the provided materials. The software must integrate with existing institutional systems, including Workday, suggesting a complex technological environment requiring sophisticated implementation strategies. Although precise budget ranges were not disclosed, vendors are required to submit detailed pricing structures encompassing annual costs and one-time implementation expenses. The procurement represents a significant technological investment for Fort Lewis College, targeting enhanced financial aid management processes that improve experiences for both students and administrative staff through advanced software solutions.