Emergency Management Consulting Services

The City of Sarasota is soliciting proposals for emergency management consulting services to support the city's comprehensive emergency management program under RFP #26-34HR, with proposals due August 19, 2026 at 2:30 PM and questions due July 24, 2026 at 4:00 PM.

The scope encompasses consulting and representation services for mitigation, preparedness, response, and recovery activities related to natural and man-made disasters. Proposers must demonstrate extensive experience in FEMA Public Assistance programs and documented knowledge of FEMA hazard mitigation (404 and 406), FHWA-ERP, HSEEP, CPG 101, CPG-201, and proven capability to work with Federal and State partners on disaster recovery documentation and submissions to FEMA. Services include training, exercises, after-action reports, project management, and onsite emergency management expertise.

All services must comply with 2 C.F.R. Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (sections 200.318 through 200.327 and Appendix II), and with Florida Senate Bill 180, which applies retroactively to August 1, 2024, and extends compliance obligations through October 1, 2027. SB 180 imposes vendor liability provisions in all state and local emergency response contracts entered into on or after July 1, 2025: vendors must pay $5,000 penalties plus damages if they breach contracts during the one-year emergency recovery period following a gubernatorial disaster declaration.

The contract term is one year with two one-year renewal options for a total of three years. Proposals are limited to 150 pages and must be submitted electronically through the city's portal using city-provided pricing forms. The City reserves the right to award to one or multiple proposers based on established evaluation criteria and reserves the right to terminate the contract at any time with or without cause.

All awarded proposers must maintain Worker's Compensation ($100,000 minimum per employee accident), Commercial General Liability ($1 million combined single limit), and Automobile Liability ($1 million combined single limit) with the City listed as additional insured. Professional Liability Insurance of $1 million is required for CCNA Consultants. Proposers must be authorized to transact business in Florida, comply with E-Verify, and satisfy all applicable federal and state laws.