Emergency Incident Management Team Staffing Services

Hillsborough County Fire Rescue (HCFR) Office of Emergency Management has issued Invitation to Bid (ITB-26-00132) to procure Incident Management Team (IMT) staffing and support services for a three-year contract period with an estimated value of $7,401,240.00. The contractor must provide personnel to staff 33 distinct ICS positions across five operational sections (Command, Planning, Operations, Logistics, and Subject Matter Experts) at the Emergency Operations Center and other designated sites during emergency activations and declared disasters within Hillsborough County, Florida. Deliverables include deployment of trained personnel capable of operating under NIMS and ICS principles, with all-inclusive hourly labor rates covering transportation, equipment, training, fuel, lodging, personal protective equipment, food, supplies, and administrative expenses. Required qualifications include Florida AHIMT Type 3 certification or higher, current FEMA ICS training certifications (ICS 100, 200, 300, 400, 700, 800), three to seven years of relevant experience depending on position, Level II background clearance, and demonstrated disaster response experience through documented references. Key objectives include establishing comprehensive staffing capacity (66 personnel minimum) for emergency response and recovery operations with personnel capable of deploying within 24 hours of notification. The non-mandatory pre-bid conference is scheduled for March 3, 2026, at 3:00 PM Eastern Time at the Public Safety Operations Center in Tampa, Florida, and electronic bids through the County's Euna Procurement system are due no later than March 27, 2026, at 2:00 PM Eastern Time. Award will be made to the lowest responsive and responsible bidder meeting all specifications.

No set-aside designations or restrictions limiting organizational type are identified in the solicitation documents. The procurement does not reference incumbent vendors, current contractors, or existing infrastructure requiring integration by the selected contractor. However, the contractor must maintain comprehensive insurance coverage including Commercial General Liability ($500,000 to $2,000,000), Automobile Liability ($300,000 to $1,000,000), Workers' Compensation with Employers' Liability ($100,000 to $1,000,000), Professional Liability ($1,000,000), Cyber Liability ($1,000,000), Pollution Liability ($1,000,000), and specialized coverages such as Directors and Officers Liability, Abuse and Molestation Insurance, and Employee Dishonesty Bonds, with all policies obtained from Florida-authorized carriers rated A- Class 7 or better by A.M. Best. Standard compliance requirements include completion of a Substitute W-9 Form, Drug-Free Workplace Certification under Florida Statute 287.087, and Direct Deposit Authorization for payment processing. The contract is funded through federal and state sources, requiring compliance with federal regulations including E-Verify, debarment verification, Clean Air Act, Federal Water Pollution Control Act, and Davis-Bacon Act requirements. Performance and payment bonds are not required for this procurement.