EMERGENCY GENERATOR MAINTENANCE AND SERVICE (eDFM-102126)

The County of Delaware, Pennsylvania, through its Department of Central Purchasing, solicited bids under ITB eDFM-102126 for emergency generator maintenance and service at select County-owned and leased locations, with responses due October 21, 2026 at 11:00 a.m. via PennBid. Vendors must be OEM-certified service providers with a minimum of five years of documented experience with similar systems, employ certified technicians, hold all required state and local certifications, and provide Pennsylvania State Criminal background checks for all employees accessing County buildings.

Preventative maintenance is performed quarterly during County operating hours. Emergency service is available 24/7 with a maximum four-hour response time. The scope covers 14 generators of various brands and models at six County facilities: Delaware County Emergency Services, Fair Acres Building 19, Delaware County Health Department-Yeadon, Government Center, 2 West Baltimore Avenue, and George W. Hill Correctional Facility. Exhibit A details the equipment.

The contract term is three years with two optional one-year renewals. Pricing goes on Appendix B-2 and includes an annual rate per location for preventative maintenance, hourly repair rates for normal business hours, Sunday, after-hours, and holiday service, and a material markup percentage. No price escalation is permitted during the initial term, and renewal increases require documented substantiation. Bids must remain valid for 60 days after the submission deadline. The bid bond equals 10% of the total bid amount, and the successful vendor must furnish a performance bond equal to 100% of the first-year contract price. Required insurance includes Commercial General Liability at $2,000,000 aggregate, Business Automobile Liability at $1,000,000 combined single limit, statutory Workers' Compensation, and $1,000,000 Umbrella Liability.

Contractors reasonably anticipated to receive $50,000 or more must submit the Appendix O political contribution disclosure under Section 6-12.E of the Delaware County Administrative Code. Contracts exceeding one year require annual updated disclosures by January 30. Noncompliance may result in a ban from County contracting for up to three years.

The County will award to the lowest responsible and responsive vendor based on cost, expertise, performance history, compliance record, and financial resources, and reserves the right to reject any or all bids.

A highly recommended pre-bid conference was held September 29, 2026 at 10:00 a.m. at 201 W Front Street, Media, PA 19063. Addendum 2 replaced the BidTable to correct a calculation error in the Five Year Total function, and vendors were required to use the revised version. Technical questions on the revised BidTable go to Tyler Rodriguez at 610-891-4686. Other solicitation questions go to Tyler Rodriguez, Project Manager, or Jim E. Peterson, Director of Central Purchasing, at (610) 891-4496.