5-ADDENDUM 1 - EMERGENCY GENERATOR MAINTENANCE AND SERVICE (eDFM-102126).pdf

COUNTY OF DELAWARE October 19, 2026

ADDENDUM NO# 1 PAGE 1 OF 4

EMERGENCY GENERATOR MAINTENANCE AND SERVICE (eDFM-102126)

This Addendum is issue to modify, change, delete from, add to, explain or correct the original solicitation and is hereby made a part of it. In case of conflict between the solicitation and this Addendum, this Addendum shall govern.

The County of Delaware hereby amends the above noted solicitation as indicated herein. All other details of the solicitation remain unchanged. This Addendum must be read and acknowledged with a signified copy of the documents provided. Failure to serve as grounds for disqualification.

SUMBISSION DEADLINE: Wednesday, October 21, 2026 at 11:00 AM (EST)

1. CHANGES/ADDITIONS/DELETIONS

Changes

1. An revised version of the Appendix A has been uploaded. Please use the revised version for your creating your submission.

Deletions

1. Section 4.1.2 General Terms and Conditions on Page 13-14: The following is removed from the ITB “Proposing vendors are encouraged to supply at least one example of a successful National Register Nomination, including the PA SHARE reference number.”

2. CLARIFICATIONS

1. Appendix B – 2: Bid Cost Form

1. Repair Service Pricing: Hourly rate for emergency and non-emergency service beyond semi-annual

PM

2. An updated version of Appendix B – 2: Bid Cost Form has been uploaded. Please use updated version for your submission.

2. Bid Cover Page: eDFM-100726 102126

3. Section 4.1.2 General Terms and Conditions: Vendors are not required to supply an example of a successful National Register Nomination.

4. Section 2.11 Failure to Enter Contract: Should the respondent, to whom the contract is awarded, fail to enter into a contract within ten (10) twenty (20) days, Sundays and holidays excepted, the owner may then, at its option, accept the bid of another respondent.

3. ATTACHMENTS

1. Exhibit A_Emergency Generator_Addendum 1_eDFM-102126_2026-10-19

4. QUESTIONS/ANSWERS

Question #1: Kohler 125REOZJG WITH S/N 3366GMJ0008 is listed as natural gas and diesel (350g tank) this is a natural gas unit. Is there another unit at the wastewater plant?

Answer: This unit is a diesel unit. Anthe list on Appendix A list has been updated to reflect this information.

ADDENDUM NO# 1 PAGE 2 OF 4

EMERGENCY GENERATOR MAINTENANCE AND SERVICE (eDFM-102126) Question #2: Scope of work, preventative maintenance. Fidelity services all brands of generators and follows the NFPA-110 guidelines, which generally follows the manufactures recommended services and intervals.

Answer: While we understand that vendors may offer a breadth of services, those who are interested in this solicitation must submit a bid in accordance with the ITB.

Question #3: Fuel system maintenance: Fuel replacement and polishing as required, would you like to have the price listed as optional or included in the maintenance proposal? The contractor shall; all of our techs are Kohler OEM certified and can work on all brands. No contractor is cross-certified in this industry.

Answer: Please submit your pricing with your submitted documents.

Question #4: The 2 Caterpillars at Cheyney rd. are missing the serial numbers on the generator inventory list.

Both are listed with the same model number; however, the fuel tank size is different. Please submit the correct model and serial number for the 2 Caterpillar generators

Answer:

Waste Water Plant KOHLER 125REOZJG PE4045NO29633 340 GAL

DUI KOHLER TAD1232GE 3366GMJ0008 350 GAL

Question #5: The Prebid meeting is help at the court house. Is there a room number we need to go to?

Answer: The pre-bid conference was held at 201 W Front Street, Media, PA 19063 starting in the Government Center Lobby.

Question #6: In the bid packet it states that funding may be an issue. When will the contractor be notified if funding is an issue for the upcoming year? How long before the anniversary date?

Answer: Section 2.14 is a standard clause that is included within a lot of our solicitation documents. Per that Section 2.14, the County will “notify the Vendor in writing immediately of any services that will be affected by a shortage of appropriated funds.”

Question #7: Section 4.5 specifies a performance bond of 100% of the bid for contracts of one year or less. For this three-year contract with two optional one-year extensions, does the County require a performance bond covering 100% of the initial three-year contract value, 100% of the full five-year bid value including both options, or separate annual performance bonds?

Answer: Please refer to the second and third paragraphs of Section 4.5.

Question #8: Quarterly maintenance scope — §3.4.2, pp. 9–11; Appendix B-2, p. 24 Are the four yearly visits intended to be one full PM with oil/filter changes and three inspections, or four full PM services? Please identify the required tasks and fluid/filter replacement frequency. Appendix B-2 also refers to “semi-annual PM”; please correct that discrepancy.

Answer: Section 3.4.2 Work Scope: “Preventive Maintenance -Perform maintenance in accordance with manufacturer recommendations and service intervals.

The PM schedule is very clearly documented throughout the scope. See Clarifications 1.

ADDENDUM NO# 1 PAGE 3 OF 4

EMERGENCY GENERATOR MAINTENANCE AND SERVICE (eDFM-102126) Question #9: Electrical testing scope — p. 9 How often are insulation-resistance tests and protective-device tests required? Please identify the equipment and circuits to be tested and any required procedures or acceptance criteria.

Answer: All bidders are given the ITB work-scope ahead of time and the opportunity to review every mechanical aspect of the power generation units throughout all applicable County campuses. 3.4.2 Work Scope: “Preventive Maintenance -Perform maintenance in accordance with manufacturer recommendations and service intervals. For example, If a specific manufacturer requires a core check once every 10 years this is the practice that should be scheduled, followed and properly bid on.

Question #10: Payment withholding — §2.16(5), p. 6. Please explain the provision limiting payments to 90% of the maximum bid amount until the contract ends. Is 10% withheld from each invoice? Is it released annually, after the initial three-year term, or after any exercised extensions? Does it apply to repair invoices too?

Answer: Before the contract ends all payments made to the contractor cannot exceed 90% of the maximum bid amount. That remaining 10% can only be paid once the contract ends without a contract addendum, extension, or the County exercising one of its additional terms. 10% is not withheld from each invoice. It will be released after the initial term or exercised extensions, whichever applies. It does not apply to repair invoices as the requested hourly repair rates are only for emergency and non-emergency services beyond the

PM.

Question #11: Payment timing and monthly billing — pp. 6, 15, 35 Section 2.16 says payment within 45 days, while Appendix K says normally within 60 days. Which controls? Is the annual PM price billed in twelve equal monthly installments, or according to completed visits/milestones?

Answer: Sixty (60) days from Appendix K will control. PM Price should be billed in monthly installments.

Question #12: Fidelity is a Net 30 company. Is that acceptable?

Answer: As stated in Question #11, sixty (60) days will control the control for this contract. That said, the County contract expenses are generally paid within thirty days provided the there are no issues with the paperwork.

Question #13: Changes in equipment quantities — §2.6, p. 4. If generators are added or removed during the contract, how will the fixed location prices be adjusted? Should bidders provide a separate per-generator price schedule?

Answer: No. If this rare instance occurs we can create an addendum to the existing contract after receiving an up to date proposal.

Question #14: Conflicting execution deadlines — pp. 5, 18 Section 2.11 requires contract execution within 10 days, excluding Sundays and holidays; Section 5.3 says 20 calendar days for the contract and bond. Which deadline applies?

Answer: The twenty (20) days from Section 5.3 shall apply. See Clarification 4.

Question #15: Conditional insurance — Appendix E, pp. 28–29 Does this generator-maintenance scope require the conditional $1 million professional liability and $3 million pollution liability coverage, particularly when fuel sampling, polishing, or replacement is performed?

Answer: Insurance requirements apply for the duration of the contract. All vendors who submit their bids must maintain an insurance policy with those limits.

ADDENDUM NO# 1 PAGE 4 OF 4

EMERGENCY GENERATOR MAINTENANCE AND SERVICE (eDFM-102126) Question #16: There are also document errors worth including in one cleanup request: the cover shows eDFM-100726, while the rest uses eDFM-102126; page 14 requests a National Register Nomination/PA SHARE reference, which appears unrelated to generator maintenance.

Answer: Solicitation Number: See Clarifications 2. Page 14: See Clarifications 3 and Deletions 1.

Question #17: Is Megger testing required on a quarterly basis or annually?

Answer: All Meggar testing is required on the manufacturer specifications for the applicable equipment.

Question #18: Is there a maximum allowable markup on parts, subcontracted services, or consumables?

Answer: 7% Is the max for markup on those categories.

Question #19: How close can service vehicles be positioned to each generator location?

Answer: Every site is different, but vehicles can get very close to all the generators.

Question #20: All work is to be completed during normal Business hours?

Answer: Yes, all work is to be completed during regular business hours.

Question #21: Are you considering a Saturday as normal business hours?

Answer: No, Saturday is not considered to be normal business hours.

Question #22: For the four generators at the prison, what is the voltage of these generators?

Answer: 480V.

END OF ADDENDUM