Elevator routine & corrective maintenance contract

The State of West Virginia, specifically the Department of Health and Facilities for the Mildred Mitchell-Bateman Hospital located in Cabell County, is seeking a comprehensive elevator routine and corrective maintenance contract. The procurement opportunity (ARFQ 0512 2927 MMB2600000002) requires a vendor to provide maintenance services for six elevator units across multiple buildings, including models from Otis, Schindler, and Westinghouse with capacities ranging from 2,000 to 4,000 pounds. Qualified vendors must possess a valid West Virginia Contractors & Electrician License, NEIP Certification for mechanics, and the ability to provide performance, bid, labor/material, and maintenance bonds. The contract requires monthly preventive maintenance, 24-hour emergency telephone service, emergency entrapment response within 30 minutes, and comprehensive system inspections and repairs. A mandatory pre-bid meeting is scheduled for August 26, 2025, at 10 A.M. EST, with electronic bid submissions due through wvOASIS by September 5, 2025, at 1:30 P.M. EST. The initial contract term is one year, with potential renewals for up to 36 months total.

The procurement includes several set-aside and preference provisions favoring small, women-owned, and minority-owned businesses, with additional requirements for using domestic steel products. Vendors must maintain commercial general liability insurance of at least $1 million per occurrence and automobile liability insurance of at least $1 million per occurrence. The contract has a total payment limit of $500,000, with a pricing structure that includes monthly routine maintenance services at $12 per elevator unit, corrective maintenance services priced at 100 hours, and a 10% markup on parts and materials. Vendors must also submit a Drug Free Workplace Affidavit and comply with federal funds procurement requirements under 2 C.F.R. 200.317 through 200.327. The contract is subject to funding availability, and the State of West Virginia reserves the right to cancel the contract if funds are not appropriated. Additional compliance requirements include background checks, domestic preference provisions, and adherence to state regulations regarding worker safety and compensation.