ARFQ 0512 2927 MMB2600000002 - AGENCY TCA (1).pdf

This document is an Instructions to Vendors Solicitation for an OSA (Office of Shared Administration) Exempt Procurement issued by the State of West Virginia. The solicitation includes a mandatory pre-bid meeting scheduled for Tuesday, August 26th, 2025, at 10 A.M. EST, located at the Mildred Mitchell-Bateman Hospital Administration Building. Vendors must submit bids electronically through wvOASIS by Friday, September 5th, 2025, at 1:30 P.M. EST. The contract is a term contract with an initial contract period of one year, with potential renewal options of up to 36 months total. The procurement appears to be for combined services and goods, with an open-end contract approach based on approximate quantities.

The solicitation requires vendors to have specific qualifications, including a valid West Virginia Contractors & Electrician License, NEIP certification for mechanics, and the ability to provide performance, bid, labor/material, and maintenance bonds. Vendors must maintain commercial general liability insurance of at least $1 million per occurrence and automobile liability insurance of at least $1 million per occurrence. The contract is subject to funding availability and will be governed by West Virginia state laws. Vendors must comply with various state regulations, including provisions for using domestic steel products, background checks, and preferences for small, women-owned, or minority-owned businesses. The solicitation emphasizes that all submitted documents are public and subject to disclosure under state law.