ARFQ 0512 2927 MMB2600000002 - AGENCY TCA.pdf

This document is an Instructions to Vendors Solicitation for OSA (Office of Shared Administration) Exempt Procurement by the State of West Virginia, with a solicitation number ARFQ 0512 2927 MMB26000000002. The solicitation includes a mandatory pre-bid meeting scheduled for Tuesday, August 26th, 2025, at 10 A.M. EST at the Mildred Mitchell-Bateman Hospital Administration Building. Vendors are required to submit bids electronically through wvOASIS by Friday, September 5th, 2025, at 1:30 P.M. EST. The contract is a term contract with an initial contract term of one year, with potential renewal options for up to 36 months total.

The solicitation requires vendors to have specific qualifications, including a valid West Virginia Contractors & Electrician License, NEIP Certification for mechanics, and the ability to provide performance, bid, labor/material, and maintenance bonds. Vendors must maintain commercial general liability insurance of at least $1 million per occurrence and automobile liability insurance of at least $1 million per occurrence. The contract is subject to funding availability, with the State of West Virginia reserving the right to cancel the contract if funds are not appropriated. Vendors must comply with various state regulations, including provisions for using domestic steel products and preferences for small, women-owned, or minority-owned businesses.