Final_ARFQ_0512_MMB2600000002_1_WV_ARFQ_FORM.PDF
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- Solicitation number
- ARFQ-0512-MMB2600000002-1
- Issued by
- Cabell County, West Virginia
About this file
This document is an Agency Request for Quote (ARFQ) issued by the West Virginia Department of Health and Human Resources (WVDHHR), specifically for the Mildred Mitchell-Bateman Hospital, seeking a contract for elevator routine and corrective maintenance. The solicitation covers maintenance services for five elevators across multiple buildings, with different manufacturers including OTIS, Schindler, and Westinghouse, ranging in capacity from 2,000 to 4,000 pounds. The contract is a yearly agreement with options for three additional one-year renewals, contingent on mutual written agreement. The solicitation was issued on August 19, 2025, with a bid closing date of September 5, 2025, at 1:30 PM, and includes a mandatory pre-bid meeting on August 26, 2025, at 10 AM EST.
The pricing structure includes monthly routine maintenance services for each elevator, corrective maintenance services priced at 100 hours, and a 10% markup on parts and materials. The contract will be awarded to a vendor providing maintenance services for the hospital's elevator systems located at 1530 Norway Ave in Huntington, West Virginia. Vendors are required to provide detailed pricing for routine maintenance across six line items representing different building locations and elevator specifications, with an additional line item for corrective maintenance services. The solicitation emphasizes that the quantity estimates are for bidding purposes only, and the actual quantities may vary.
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Date Printed: Aug 19, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Service - Prof
Proc Folder: 1756997 Reason for Modification:
Doc Description: ELEVATOR ROUTINE & CORRECTIVE MAINTENANCE CONTRACT
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-08-19 2025-09-05 13:30 ARFQ 0512 MMB2600000002 1
BID RECEIVING LOCATION
BUYER - 304-957-0209
OFFICE OF SHARED ADMINISTRATION
OPERATIONS/PURCHASING
ONE DAVIS SQUARE, FIRST FLOOR RM 107
CHARLESTON WV 25301
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Roberta A Wagner
(304) 558-0437 roberta.a.wagner@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 19, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
The West Virginia Department of Health and Human Resources (WVDHHR), Office Of Health Facilities (OHF) and Mildred Mitchell- Bateman Hospital (MM-BH) is soliciting bids to secure pricing for a elevator routine & corrective maintenance contract for our (5) elevators.
This would be a yearly contract with the option for 3 - 1 year renewals upon written agreement by both parties.
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
1 MONTHLY ROUTINE MAINTENANCE
SERVICE - BUILDING #1
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
SECTION 1 EXHIBIT B
1.1
BUILDING #1:
SERIAL # 203583
CAPACITY 2,000 LBS
OTIS
TRACTION
LAND - 3
RENOVATED: 1950
Date Printed: Aug 19, 2025 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
2 MONTHLY ROUTINE MAINTENANCE
SERVICE - BUILDING #2
Extended Description:
SECTION 1 EXHIBIT B
1.2
BUILDING #2:
SERIAL # E8322-01
CAPACITY 3,500 LBS
SCHINDLER
HYRAULIC
LAND - 4
INSTALLED: 2009
Date Printed: Aug 19, 2025 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
3 MONTHLY ROUTINE MAINTENANCE
SERVICE - BUILDING #3 #1
Extended Description:
SECTION 1 EXHIBIT B
1.3
BUILDING #3 #1:
SERIAL #30007941
CAPACITY 4,000 LBS
WESTINGHOUSE
TRACTION
RENOVATED: 2000
Date Printed: Aug 19, 2025 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
4 MONTHLY ROUTINE MAINTENANCE
SERVICE - BUILDING #3 #2
Extended Description:
SECTION 1 EXHIBIT B
1.4
BUILDING #3 #2:
SERIAL #30007942
CAPACITY 4,000 LBS
WESTINGHOUSE
TRACTION
RENOVATED: 2000
Date Printed: Aug 19, 2025 Page:6 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
5 MONTHLY ROUTINE MAINTENANCE
SERVICE - BUILDING #5 #1
Extended Description:
SECTION 1 EXHIBIT B
1.5
BUILDING #5 #1:
SERIAL #204339
CAPACITY 4,000 LBS
OTIS
TRACTION
RENOVATED: 1955
Date Printed: Aug 19, 2025 Page:7 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
6 MONTHLY ROUTINE MAINTENANCE
SERVICE - BUILDING #5 #2
Extended Description:
SECTION 1 EXHIBIT B
1.6
BUILDING #5 #2:
SERIAL #204340
CAPACITY 4,000 LBS
OTIS
TRACTION
LAND - 4
RENOVATED: 1955
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
7 CORRECTIVE MAINTENANCE SERVICE 100.00000 HOUR
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
CORRECTIVE MAINTENANCE SERVICE
SECTION 3.3
Date Printed: Aug 19, 2025 Page:8 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
8 PERCENTAGE MARKUP ON PARTS &
MATERIALS
10000.00000 EA
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
QUANTITY IS AN ESTIMATE ONLY FOR BIDDING PURPOSES. VENDOR WILL BE REQUIRED TO PROVIDE THE ACTUAL
QUANTITY NEEDED IF ITS MORE OR LESS THAN THE ESTIMATE.
SCHEDULE OF EVENTS
Line Event Event Date 1 Question Deadline Ends at 10:00 AM 2025-08-29
2 Bid Closes @ 1:30 PM 2025-09-05
3 Mandatory Pre-Bid @ 10 A.M. EST 2025-08-26
Document Phase Document Description Page
MMB2600000002 Final ELEVATOR ROUTINE &
CORRECTIVE MAINTENANCE
CONTRACT
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