DPF and DOC Parts and Cleaning Services

The City of Gainesville seeks qualified vendors to provide Diesel Particulate Filter (DPF) and Diesel Oxidation Catalyst (DOC) parts and cleaning services for the Regional Transit System (RTS) and City Fleet Management on an as-needed basis under a one-year contract running from October 1, 2026, through September 30, 2027. The solicitation encompasses two distinct lots: Lot 1 includes DPF and DOC cleaning services utilizing air knife or kiln cleaning methods, with flow testing and matrix integrity verification required for specified Cummins part numbers; Lot 2 comprises fourteen replacement emissions control parts with specific manufacturer part numbers for various filter and sensor components. Qualified vendors must demonstrate at least five years of experience in parts distribution, maintain status as authorized resellers, and ensure all parts meet original equipment manufacturer specifications. The contractor must pick up and deliver parts weekly to three City locations, maintain sufficient inventory for service continuity, and provide firm, flat-rate pricing throughout the contract term with estimated turnaround times for services and delivery times for parts. Award will be made separately to the lowest responsive and responsible bidder for each lot based on cost per unit pricing and total points evaluation, with no guaranteed minimum purchase amounts. The question submission deadline is April 27, 2026, at 11:59 p.m., the bid response deadline is May 11, 2026, at 3:00 p.m., and attendance at a pre-solicitation meeting is strongly recommended.

The City of Gainesville offers a local preference policy providing up to five percent of evaluation points to vendors possessing a valid City business tax receipt and physical location within city limits. Small and service-disabled veteran business participation is encouraged, though no explicit set-asides are designated for these categories. Tie-breaking preferences favor bidders with drug-free workplace certifications and local business status. All service contractors must comply with City living wage requirements and E-Verify employment authorization procedures. The contractor shall maintain minimum insurance coverage including $1,000,000 public liability per occurrence and $500,000 automobile liability per occurrence, with the City named as an additional insured. Price escalation is permitted only once during the contract term with vendor-provided documentation justifying the increase, and no additional charges beyond bid pricing are allowed. No specific contract value, incumbent vendor information, or budget range is disclosed in the solicitation documents.