DPF_and_DOC_Parts_and_Cleaning_Services_(Addendum_#1_Revision).pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/cityofgainesville.org

RTSX-270000-DS

DPF AND DOC PARTS AND CLEANING SERVICES

RELEASE DATE: April 2, 2026

RESPONSE DEADLINE: May 11, 2026, 3:00 pm

Please refer to the project timeline in this document for all important deadlines.

DPF and DOC Parts and Cleaning Services

Table Of Contents

1. INTRODUCTION

2. DEFINITION OF TERMS

3. SCOPE OF WORK/SPECIFICATIONS

4. TERMS AND CONDITIONS OF SOLICITATION

5. REQUIRED SUBMITTAL DOCUMENTS - ITB

6. AWARD

7. CONTRACT

8. GENERAL TERMS AND CONDITIONS

Attachments:

A - Draft Contract

B - BID PRICES

1. INTRODUCTION

1.1. Summary

It is the intent of the City of Gainesville to obtain bid responses for Diesel Particulate Filter (DPF), Diesel Oxidation Catalyst (DOC), emissions parts, and service for the Regional Transit System (RTS) and City Fleet Management on an as needed basis. This contract is for one (1) year, October 1, 2026, through September 30, 2027.

1.2. Background

Gainesville is the largest city and also the county seat of Alachua County. It serves as the cultural, educational and commercial center for the north central Florida region.

The city provides a full range of municipal services, including police and fire protection; comprehensive land use planning and zoning services; code enforcement and neighborhood improvement; streets and drainage construction and maintenance; traffic engineering services; refuse and recycling services through a franchised operator; recreation and parks; cultural and nature services; and necessary administrative services to support these activities. Additionally, the city owns a regional transit system, a municipal airport, a 72-par championship golf course and a utility.

Gainesville is home to Florida's largest and oldest university, and is one of the State’s centers for education, medicine, cultural events and athletics. The University of Florida and UF Health Hospital at UF are the leading employers in Gainesville and provide jobs for many residents of surrounding counties. Known for its preservation of historic buildings and the beauty of its natural surroundings, Gainesville's numerous parks, museums and lakes provide entertainment to thousands of visitors. Because of its beautiful landscape and urban "forest," Gainesville is one of the most attractive cities in Florida.

1.3. Procurement Representative

Daphyne Sesco

Procurement Specialist 3 sescoda@cityofgainesville.org

Respondents shall submit all inquiries regarding this bid via the City of Gainesville Procurement Portal, located at https://procurement.opengov.com/portal/cityofgainesville

Please note the deadline for submitting inquiries. All answers to inquiries will be posted via Addendum on the City of Gainesville Procurement Portal. Respondents shall click “Follow” on this bid to receive an email notification when Addenda are posted. It is the responsibility of the respondent to check the website for answers to inquiries.

1.4. Timeline

https://go-rts.com/ https://www.flygainesville.com/ http://gru.com/ https://procurement.opengov.com/portal/cityofgainesville

Release Project Date: April 2, 2026

Question Submission Deadline: April 27, 2026, 11:59pm

Response Submission Deadline: May 11, 2026, 3:00pm

2. DEFINITION OF TERMS

2.1. DEFINITION OF TERMS

A. Addendum/Addenda: Written or graphic document(s) issued prior to the Response due date, which make additions, deletions, or revisions to the solicitation or contract documents.

B. Agreement: A written Contract between two or more Parties. “Contract” and “Agreement” are synonymous.

C. Bid: The written response to a Solicitation.

D. CITY: City of Gainesville

E. Cone of Silence: The period between the issue date of the solicitation and the time CITY Officials and

Employees award the contract.

F. Due Date: The date the response is due.

G. Lobbying: When any natural person, for compensation, seeks to influence the governmental decision-making, to encourage the passage, defeat or modification of any proposal, recommendation or decision by CITY officials and employees, except as authorized by procurement documents.

H. Non–Responsive: A response that does not meet the material requirements of the solicitation.

I. Redacted: means that the confidential/proprietary information in the proposal has been obscured so that it cannot be read.

J. Respondent: An individual or business entity that submits a response to a Solicitation.

K. Response: A written document submitted by a Respondent in reply to Solicitation.

L. Responsive: A response that conforms in all material respects to the requirements set forth in the

Solicitation.

M. Solicitation: A written document issued by an agency to obtain information or pricing for goods and/or services. May also be referred to as an Invitation to Bid (ITB), Request for Proposal (RFP), Request for

Quotation Quote), Invitation to Negotiate (ITN) or Request for Statement of Qualifications (RFSQ).

N. Work: Activity involving mental or physical effort done in order to achieve a purpose or result requested in the scope.

O. Unredacted: means that the entire document, including the confidential/proprietary information, has not be obscured and is visible for the evaluation team to use in their evaluation process.

3. SCOPE OF WORK/SPECIFICATIONS

3.1. MINIMUM QUALIFICATIONS

Bidders shall have been in the Parts Distribution business for at least five years servicing accounts of a size similar to the City of Gainesville.

3.2. SCOPE OF WORK

GENERAL DESCRIPTION

It is the intent of the City of Gainesville to obtain bid responses for Diesel Particulate Filter (DPF), Diesel Oxidation Catalyst (DOC), emissions parts, and service for the Regional Transit System (RTS) and City Fleet Management on an as needed basis. The contractor shall have the capability to perform and complete the services in all respects in accordance with the solicitation documents. Additionally, the contractor will have been providing like services for a period of five (5) years and be an authorized reseller. All parts furnished during the life of this contract shall be of the manufacturer and quality meeting original equipment specifications. This contract is for one (1) year, October 1, 2026, through September 30, 2027.

The City does not guarantee any dollar amounts to be purchased from awarded bidder.

SCOPE OF WORK/SPECIFICATIONS

This Scope of Services details the minimum requirements for the Bidder to provide DPF, DOC, emissions parts, and service for the RTS transit and City Fleet Management fleets. A bidder shall meet or exceed the minimum requirement of this specification. Failure to meet the minimum shall result in the Bidder’s bid being rejected. Each lot will be awarded by the highest total points.

No additional charges will be allowed. All charges must be included with your bid pricing.

DPF and DOC Cleaning

DPF and DOC shall be cleaned using ‘air knifing’ or the kiln method. They shall be flow tested, and the integrity of the DPF and DOC matrix shall be verified. RTS and City Fleet Management shall be contacted concerning any respective DPF or DOC deemed unserviceable. All unserviceable units shall be returned to RTS and City Fleet Management, respectively.

Service Availability

The City will request service from the awarded contractor first, and depending upon urgency, will contact other contractors if the awarded contractor cannot provide the service in the time required.

Price Escalation

Price escalation will be allowed one (1) time during the one-year contract period through vendor-provided documentation sufficiently indicating the reason for and the amount of the escalation.

Invoicing

The Contractor shall be responsible for invoicing RTS and City Fleet Management on delivery of the respective services rendered.

The Contractor shall furnish a monthly statement indicating dollar amounts or purchases for the month. The statement will include:

• Invoice Number

• Invoice Date

• Invoice Amount

The invoice should include the following information:

• Identifying purchase order number or vehicle number

• Invoice number and date

• Quantity serviced

• Unit cost

• Discount

• Net purchase amount

Parts and service shall be rendered with invoices to the City locations below as directed by the purchase order.

Deliver/Ship To Mail Invoice/Statement Account Contacts

RTS

34 SE 13th Road, Building C Gainesville, FL 32601

City of Gainesville PO Box 490, Station 5 Gainesville, FL 32627

Ronda Carney, Account Clerk carneyrl@cityofgainesville.org

Phone 352-393-7867 RTSAP@cityofgainesville.org

City Fleet Management Garage 6317 NW 16th St

Gainesville, FL 32653

City of Gainesville PO Box 490, Station 54 Gainesville, FL 32627

Barbara Beck, Business Services Manager beckbj@cityofgainesville.org

Phone: 352-393-8264 Fm_invoices@cityofgainesville.org

City Fleet Management Springhill Garage

3805 NW 97th Blvd Gainesville, FL 32606

City of Gainesville PO Box 490, Station 54 Gainesville, FL 32627

Barbara Beck, Business Services Manager beckbj@cityofgainesville.org

Phone: 352-393-8264 Fm_invoices@cityofgainesville.org

As a government entity, the City of Gainesville is exempt from sales tax liability and will not accept invoices containing sales tax.

CONTINUITY OF SERVICE

In addition, Bidder agrees to maintain a sufficient supply of required products to always maintain continuity of service. The Bidder is expected to maintain a sufficient supply level to meet the service requirements outlined in the technical specifications.

DELIVERY OF SERVICE

Bidder shall pick up and deliver parts on a weekly basis to the RTS Garage, City Fleet Management Garage, and the City Fleet Management Springhill Garage.

a. Time is of the essence, and failure to meet the delivery time specified can constitute a breach of contract.

b. The Contractor hereby guarantees to accept service orders issued by RTS and City Fleet

Management if it can meet the delivery schedule specified, at the net price quoted.

c. Acceptance of service orders constitutes a guaranteed delivery of the service.

d. Inability to meet the delivery schedule specified by the City due to supply chain disruption beyond the Contractor’s control shall be the only valid reason for declining a service order.

e. Service and contact information:

Service Address Contacts Hours of Operation

RTS

34 SE 13th Road

Gainesville, FL 32627

Kevin Monck 352-393-7864 Monday - Friday 2:00 PM to 10:30 PM

Zef Durham 352-393-7865 Monday – Friday 6:00 AM to 2:30 PM

Ed Crossley 352-334-2600 Sunday - Thursday 10:00 PM to 6:30 AM

City Fleet Management 6317 NW 16th St

Gainesville, FL 32653

Barbara Beck 352-393-8264 Monday – Friday 7:00 AM to 5:00 PM

City Fleet Management Springhill Garage

3805 NW 97th Blvd Gainesville, FL 32606

Barbara Beck 352-393-8264 Monday – Friday 7:00 AM to 5:00 PM

HAZARDOUS MATERIALS

Used products and services provided shall comply with all local, state, and federal regulations pertaining to the handling and disposal of waste products both hazardous and non-hazardous.

4. TERMS AND CONDITIONS OF SOLICITATION

4.1. DISTRIBUTION OF INFORMATION

Respondents must submit all inquiries regarding this bid via the City Procurement Portal ("eProcurement Portal") at https://procurement.opengov.com/portal/CityofGainesville. Please note the deadline for submitting questions. All answers to questions will be posted in the eProcurement Portal. To receive notifications when answers are posted, respondents should select "Follow" on the bid title. It is the respondent's responsibility to monitor the website for answers to inquiries.

4.2. PRE-SOLICITATION MEETING

Attendance at the pre-solicitation meeting is strongly recommended as it provides an opportunity to discuss the project's scope of work, procedures, and specifications directly with the Project Manager. This meeting is the only time during the bid process when bidders can ask questions directly.

If special accommodations are required to attend a pre-solicitation meeting or bid opening, please contact the Procurement Representative at least 72 hours in advance.

NOTE: Failure of bidder to attend a mandatory pre-solicitation meeting will result in disqualification of a submitted response.

4.3. PROHIBITION OF LOBBYING

To ensure fair consideration, consistent and accurate dissemination of information for all respondents, the CITY prohibits communication to or with any department, employee, or agent evaluating or considering proposals during the submission process, except as authorized by the Procurement Division representative. Additionally, the CITY prohibits communication initiated by a respondent to any CITY official or employee evaluating or considering the proposals (up to and including the City Commissioners) before the time an award decision has been made. Any communication between proposer and the CITY required to obtain information or clarification for preparing a bid or to enable a proper, accurate evaluation of a proposal will be handled solely through the Procurement Division staff. Any communications initiated between the respondent and the CITY outside these parameters may be grounds for disqualifying the offending respondent from consideration for award of the proposal and/or any future proposal.

Lobbying means when any natural person, for compensation, seeks to influence the governmental decision-making, to encourage the passage, defeat or modification of any proposal, recommendation or decision by the CITY officials and employees, except as authorized by procurement documents.

4.4. CONE OF SILENCE

During the Cone of Silence, except as pursuant to an authorized appeal, no person may lobby on behalf of a competing party in a particular procurement process, no person may lobby CITY officials or employees except the Procurement Division designated staff. Violation of this provision shall result in disqualification of the party on whose behalf the lobbying occurred.

The Cone of Silence is the period between the issue date of the solicitation and the time the CITY Officials and Employees award the contract.

4.5. DETERMINATION OF RESPONSIBLE BIDDER

https://procurement.opengov.com/portal/CityofGainesville

As a part of the proposal evaluation process, the CITY reserves the right to conduct a background investigation of bidder, including a record check by the Gainesville Police Department if the qualifications require it. Bidder’s submission of a proposal constitutes acknowledgment of the process and consent to such investigation.

No contract will be awarded to any respondent who is in arrears to the CITY for any debt, fee, tax, or contract, or who is a defaulter as surety or in any other capacity, upon any obligation to the City. Additionally, any respondent determined to be not responsible by the CITY pursuant to Pro-01 Procurement Administrative Guidelines, C.2.ii., will not be awarded a contract.

Respondent must demonstrate that it is responsible as defined in the City of Gainesville’s Pro-01 Procurement Administrative Guidelines, C.2.ii., as may be amended.

These criteria assess the respondent's capability to perform.

A. The ability of the bidder to successfully carry out a proposed contract.

B. Past performance (including reference check), experience, business and financial capabilities, skills, technical organization, legal eligibility and reliability.

If it is determined that the respondent is not responsible, the CITY may notify respondent of its finding, including evidence used, and allow respondent the opportunity to come into compliance within three (3) business days of notification.

If selected, respondent must either update or complete CITY’s vendor application, pay business tax (if applicable), and register with the State of Florida (if required by law).

4.6. RESPONSIVENESS OF BID

A responsive proposal is one which follows the requirements of the solicitation, includes all required documentation, is submitted in the format outlined in the solicitation, is of timely submission through the eProcurement Portal, and has the appropriate signatures as required on each document. Failure to comply with these requirements may deem the proposal non-responsive (Pro-01 Procurement Administrative Guidelines , C.2.i.)

Each proposal shall be reviewed to determine if the proposal is responsive to the submission requirements outlined in the solicitation.

4.7. EXAMINATION OF SOLICITATION DOCUMENTS - FULLY INFORMED

RESPONDENT

A. Prior to responding to the Solicitation, Respondents are responsible for the following: (1) examining the Solicitation thoroughly, (2) considering federal, state and local laws and regulations that may impact or affect cost, progress, performance or furnishing of the Work, (3) studying and carefully correlating Respondent’s observations with the

Solicitation, and (4) notifying the Procurement Representative of all conflicts, errors or discrepancies in the Solicitation.

B. Respondents are expected to become fully informed as to the requirements of the Specifications and failure to do so will be at their own risk. Respondents cannot expect to secure relief on the plea of error.

C. A Respondent who is aggrieved in connection with the specifications of this Solicitation may protest in writing to City of Gainesville Procurement at least within five (5) work days of the solicitation posting date.

4.8. PROPOSAL SUBMISSION INSTRUCTIONS

The bid response, containing all required documents, with authorized signatures, must be submitted in OpenGov by 3:00 p.m.

on the due date indicated on the Solicitation Cover Page. OpenGov will reject late proposals, and the City will not accept proposals submitted in any other manner that through OpenGov.

Both the response and the price proposal, if required to be submitted as a separate document, must be signed by an officer of the business who is legally authorized to enter into a contractual relationship in the name of the bidder. An authorized representative who is not an officer may sign the proposal, but must attach a corporate resolution granting authorization to the representative to execute on behalf of the business.

The submittal of a response by a respondent will be considered by the City as constituting an offer by the respondent to perform the required services at the stated fees.

4.9. INTERPRETATION AND ADDENDA

All questions about the meaning or intent of this Solicitation are to be directed to the Procurement Representative via the CITY's eProcurement Portal, https://procurement.opengov.com/portal/cityofgainesville, unless stated otherwise. Interpretations or clarifications considered necessary in response to such questions will be issued by Addenda posted on the City’s eProcurement Portal.

Respondents must create an account on the City’s eProcurement Portal to receive notifications. Registered Respondents will be notified of all Addenda posted in the City’s eProcurement Portal.

Only questions answered by formal written Addenda will be binding.

A. Addenda may also be issued to modify the Solicitation as deemed advisable by the Procurement Representative.

B. Addenda issued before the Solicitation due date and time are considered binding and treated as if they were originally written into the Solicitation. It is the responsibility of the Respondents to ensure they have received, signed, and included all addenda(s) with their submittals.

4.10. EXCEPTION TO THE SOLICITATION

Respondents may take exception to any of the terms of this Solicitation unless otherwise stated. Should a respondent take exception where none is permitted, the proposal will be rejected as non-responsive. All exceptions taken must be specific to allow the City a meaningful opportunity to evaluate and rank proposals.

Where exceptions are permitted, the City shall determine the acceptability of the proposed exceptions. The proposals will be evaluated based on the proposals as submitted. The CITY retains the right to accept or reject the exceptions. Where exceptions are rejected, the CITY may request that the respondent furnish the services or goods described herein, or negotiate an acceptable alternative.

4.11. MODIFICATION OR WITHDRAWAL OF A RESPONSE

Modifications to or withdrawal of a respondent’s submittal can be made until the Response Submission Deadline (See Section

1.4 – Deadline). Modifications or withdrawals must be documented in the City eProcurement Portal https://procurement.opengov.com/portal/cityofgainesville prior to the Response Submission Deadline (See Section 1.4 – Deadline) in order to be recognized by the CITY. Any bid not withdrawn will constitute an irrevocable offer, for a period of one https://procurement.opengov.com/portal/cityofgainesville https://procurement.opengov.com/portal/GRU hundred twenty (120) days, to provide the CITY adequate time to award the Contract for the services specified in this solicitation.

4.12. COLLUSION

Only one (1) response from any individual, firm, corporation, organization or agency under the same or different name will be considered as a response to this Solicitation. Multiple responses from any individual, firm, corporation, organization or agency under the same or different name may result in rejection of all responses from the Respondent.

A. Respondent, by signing the Respondent’s Verification Form, declares that the Response is made without any previous understanding, agreement, or connections with any persons, firms, or corporations responding on the same items and that it is in all respects fair and in good faith without any outside control, collusion or fraud. A non-exclusive manufacturer/distributor relationship does not, in and of itself, constitute a prior understanding, agreement, connection or collusion between Responders.

B. By responding to the Solicitation, the Respondent acknowledges that it has not offered or given any gift or compensation to any CITY officer or employee to secure favorable treatment with respect to being awarded this

Contract.

4.13. TRADE SECRETS OR CONFIDENTIAL AND EXEMPT INFORMATION

Florida’s Public Records Law, Chapter 119, Florida Statutes, includes numerous exemptions to the general requirement to disclose information to the public in response to a public record’s request. Exemptions are found in various provisions of the Florida Statutes, including but not limited to Section 119.071, Florida Statutes (General exemptions from inspection or copying of public records), and Section 119.0713, Florida Statutes (Local government agency exemptions from inspection or copying of public records). Section 815.045, Florida Statutes (Trade secret information), provides that trade secret information as defined in Section 812.081, Florida Statutes (Trade secrets; theft, embezzlement; unlawful copying; definitions; penalty) is confidential and exempt from disclosure because it is a felony to disclose such records. The Parties understand and agree that Florida’s Public Records Law is very broad and that documents claimed by a Party to be confidential and exempt from public disclosure pursuant to the Public Records Law may in fact not be deemed such by a court of law. Accordingly, the following provisions shall apply:

A. Identifying Trade Secret or Otherwise Confidential and Exempt Information.

For any records or portions thereof that respondent claims to be Trade Secret or otherwise confidential and exempt from public disclosure under the Public Records Law, respondent shall:

1. Upload a pdf version reply of the complete UNREDACTED proposal. Include “UNREDACTED, CONFIDENTIAL” in document title. This is the version that will be used by the evaluators when they are reviewing your proposal. It is essential that the items that will be redacted are highlighted in yellow to prevent the evaluation team from discussing these items after the award. The first page of the document for the unredacted document should provide a general description of the information respondent has designated as confidential and/or exempt, and provide a reference to the appropriate Florida or Federal statute supporting the confidential and/or exempt classification.

2. The City’s evaluators will be provided with the complete unredacted proposal, including any trade secret or otherwise confidential and exempt information. The City evaluators will maintain the confidentiality of the information through the evaluation process, including any recorded evaluation team meetings.

3. Upload a pdf version reply of the REDACTED copy of the proposal. Include “REDACTED” in the document title. This copy will be used to support any public records requests that may arise from this solicitation.

4. Provide an affidavit or similar type of evidence that describes and supports the basis for Respondent’s claim that the information is confidential and exempt from public disclosure, referencing all applicable Florida Statutes

B. Request for Trade Secret or Otherwise Confidential and Exempt Information.

1. In the event a public record request is made to view the information which respondent claims is confidential and/or exempt, the City will notify the respondent and give the respondent a reasonable opportunity (generally 2 business days) to institute appropriate legal action to prevent the disclosure of the information claimed as confidential and/or exempt.

2. In the event that the City in its sole discretion finds no basis for respondent’s claim that certain information is Trade

Secret or otherwise confidential and exempt under Florida’s Public Records Law, then City shall notify respondent in writing of such conclusion and provide respondent a reasonable amount of time to file for declaratory action requesting a court of law to deem the requested information as Trade Secret or otherwise as confidential and exempt under Florida’s Public Records Law. If respondent fails to file for declaratory action within the reasonable amount of time provided, then City will disclose the information requested.

3. If a public records lawsuit is filed against CITY requesting public disclosure of the information labeled by respondent as Trade Secret or otherwise as confidential and exempt, CITY shall notify respondent and respondent shall intervene in the lawsuit to defend the nondisclosure of such information under Florida’s Public Records Law.

4. Respondent hereby indemnifies and holds CITY, its officers and employees harmless from any and all liabilities, damages, losses, and costs of any kind and nature, including but not limited to attorney’s fees, that arise from or are in any way connected with respondent’s claim that any information it provided to CITY is Trade Secret or otherwise confidential and exempt from public disclosure under Florida’s Public Records Law.

C. How to Designate Trade Secret or Otherwise Confidential and Exempt Information

If a respondent believes that its reply contains Trade Secret or otherwise confidential and exempt information (as defined by Florida or Federal law) and should be withheld from disclosure to the public, in such cases the respondent must provide a redacted copy of the proposal for public access.

D. How the City will Handle Material Identified as Trade Secret or Otherwise Confidential and Exempt Information

All public records submitted to the City, including those claimed as confidential and/or exempt, will be retained by the City and will not be returned to a respondent at the conclusion of the bidding process.

4.14. PROTEST OF SOLICITATION SPECIFICATIONS AND/OR AWARD

Participants may protest the Specifications of the solicitation in accordance with Section C.5.i. of the Pro-01 Procurement Administrative Guidelines https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City

Participants may protest the Solicitation Award in accordance with Section C.5.i. of the Pro-01 Procurement Administrative Guidelines

4.15. SOLICITATION POSTPONEMENT/CANCELLATION/WAIVER OF

IRREGULARITIES

The City may, at its sole and absolute discretion, reject any and all, or parts of any and all, proposals; re-advertise this solicitation;

postpone or cancel, at any time, this solicitation process; or waive any irregularities in this solicitation or in the proposals received as a result of this solicitation.

https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City

5. REQUIRED SUBMITTAL DOCUMENTS - ITB

1. RESPONDENT VERIFICATION*

DOWNLOAD THE BELOW DOCUMENT, COMPLETE AND UPLOAD HERE.

I hereby propose to provide the goods/services requested in this Solicitation. I agree to hold pricing for at least 120 calendar days from the Solicitation due date. I agree that CITY’s terms and conditions herein take precedence over any conflicting terms and conditions submitted for CITY’s consideration, and agree to abide by all conditions of this Solicitation.

I certify that all information contained in this Response is truthful to the best of my knowledge and belief. I further certify that I am duly authorized to execute and submit this Response on behalf of the organization as its agent and that the organization is ready, willing and able to perform if awarded.

• Respondent_Verification.pdf

*Response required

2. LOCAL PREFERENCE*

To claim "Local Preference" a bidder must have a valid occupational license (business permit) issued by the City of Gainesville, Florida at least six months prior to bid or proposal opening date and have a physical business address located within the corporate limits of the City of Gainesville, Florida.

☐ Yes - Include a copy of the current year's license (permit) issued by the City of Gainesville, Florida with your submittal.

☐ No - Bidder is not eligible to claim Local Preference.

*Response required

3. BID PRICES*

Download "B - BID PRICES" document from the Downloads tab, complete and upload here.

*Response required

4. DRUG-FREE WORKPLACE CERTIFICATION FORM*

DOWNLOAD THE BELOW DOCUMENT, COMPLETE AND UPLOAD HERE.

Whenever two or more bids which are equal with respect to price, quality, and service are received in accordance with Section 287.087, Florida Statutes, preference shall be given to respondents that certify that they have a drug-free workplace.

• Drug_Free_Workplace.pdf

*Response required

5. CONSOLIDATED STATE LAW AFFIDAVIT*

Please download the below documents, complete, notarize and upload.

• Consolidated_State_Law_Affi...

https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/3376/f144cedd-d0d9-47c4-a552-70b78b5e4ded_Respondent_Verification.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4F3PUIF5T%2F20260421%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260421T140348Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEG4aCXVzLXdlc3QtMiJHMEUCIQDRXYeX5%2BrzOI9dhwcjud2TPcmvnLq87i4nEHNJuuUu6gIgO4YvR8dxM9NWYUpbSHq%2FUWpXNkw%2FkxnLRb3ns%2B8sDnYqjAUINxACGgw4OTIzNjQ2ODc2NzIiDLeZ26dxqeulAW72jyrpBNinFiNSBKDv7X8iRv9qNp2yQV1SVgIQiCZR1BLRFPaFd1hVHlr2D2SSujEzMiEDC2%2FKNq%2BhSSdOcO%2FFHUEduvB2Mu7F2KvZXvpKRMss3ZlgbWDX9G9ozHIzxgqXSJjQvAvx76vkGYpNI22MCZFnlo0z82zno5EbdIhYupSnBdE0lHtpSBAMRPIr2%2FVBnNviS%2Fq8qWTTthMJlVfDWYh%2BiExwNWpyCMdCmoI%2FH5Nlp9TwwQcLjpaVlSV185NOueOujym%2FDjqRy6FeIPG5yNMC2zN0tp0xwjjlp9FGwjkehDPFRKZ1i29kyTJucAMWYNzaKRxtArwwxRt3IdNvb%2FToR56Wz6G6EeXjGPnm%2BU%2FMrfvCjWJ1Tc5Buol82T4WsDh3e9msWksJHOcoSdj3dEcon6QgYin1QfpaO1%2FoRiKkYIaOgVwO9KX%2FpVLfAiHVmI%2Ff43X6BR9mahsitXmIYkX6Bf%2FuY4GgywQ0HQGhlBkKgOAjrro2W5nBKkVSOr0Oe7FZ%2FxPkwK2z08cL%2BdESNO%2F6t2XaCSiv4wvYdPtRpON37BmTJ0yRj3N2MBOpmt%2FoQGjBrTpFgYL8tyzJykbaUlITIk%2FaFSh%2Ft8S32pMrrpBTn015BhCeHbvHUuNNi8USVPca2QPnErI8%2FWYwujayIBPQ7iOihW0HvOjWQDjhOMQpEXMGfUuPiBvF371LS2Ujc95v4%2FJuLWkSflRH49M4nCj3etJESiWTBVqiJfBksqAI1g%2BqhN3%2Foi0h%2FBU44WqXGnF4V71JsCqKAMQdmX0G6SUqlp3a1uFce%2Fzz35OPiFwm1iQnJ6ZrgIqXIMNuMKqGns8GOpkBH24cddKDG6OPNNrLuMNe4Rcdqb673dnZid88IBcC4RjQtE5Ia%2F8of5D%2FWTSNR2sesKAc7V64G4u5mSsk3Szltl7uRYP%2B5%2FMMRQkPfW3BVuE2Z0Yx%2FFOveo1wsPfaw6yX7BJAAcOJmNKtaE%2BaJeCPdNwTgPvepDIT6V2IuC5ylr%2F5bZoSI0Pc31RL3LVYUT5U4uWPR%2FXz1Skz&X-Amz-Signature=d96d8c93d29efcf235df5110bea068b6b932c68e32c02a9a1dfbcc750a7c31aa&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Respondent_Verification.pdf%22&x-id=GetObject https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/3108/6757491c-7964-4fbf-a883-858e4baa17f4_Drug_Free_Workplace.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4F3PUIF5T%2F20260421%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260421T140348Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEG4aCXVzLXdlc3QtMiJHMEUCIQDRXYeX5%2BrzOI9dhwcjud2TPcmvnLq87i4nEHNJuuUu6gIgO4YvR8dxM9NWYUpbSHq%2FUWpXNkw%2FkxnLRb3ns%2B8sDnYqjAUINxACGgw4OTIzNjQ2ODc2NzIiDLeZ26dxqeulAW72jyrpBNinFiNSBKDv7X8iRv9qNp2yQV1SVgIQiCZR1BLRFPaFd1hVHlr2D2SSujEzMiEDC2%2FKNq%2BhSSdOcO%2FFHUEduvB2Mu7F2KvZXvpKRMss3ZlgbWDX9G9ozHIzxgqXSJjQvAvx76vkGYpNI22MCZFnlo0z82zno5EbdIhYupSnBdE0lHtpSBAMRPIr2%2FVBnNviS%2Fq8qWTTthMJlVfDWYh%2BiExwNWpyCMdCmoI%2FH5Nlp9TwwQcLjpaVlSV185NOueOujym%2FDjqRy6FeIPG5yNMC2zN0tp0xwjjlp9FGwjkehDPFRKZ1i29kyTJucAMWYNzaKRxtArwwxRt3IdNvb%2FToR56Wz6G6EeXjGPnm%2BU%2FMrfvCjWJ1Tc5Buol82T4WsDh3e9msWksJHOcoSdj3dEcon6QgYin1QfpaO1%2FoRiKkYIaOgVwO9KX%2FpVLfAiHVmI%2Ff43X6BR9mahsitXmIYkX6Bf%2FuY4GgywQ0HQGhlBkKgOAjrro2W5nBKkVSOr0Oe7FZ%2FxPkwK2z08cL%2BdESNO%2F6t2XaCSiv4wvYdPtRpON37BmTJ0yRj3N2MBOpmt%2FoQGjBrTpFgYL8tyzJykbaUlITIk%2FaFSh%2Ft8S32pMrrpBTn015BhCeHbvHUuNNi8USVPca2QPnErI8%2FWYwujayIBPQ7iOihW0HvOjWQDjhOMQpEXMGfUuPiBvF371LS2Ujc95v4%2FJuLWkSflRH49M4nCj3etJESiWTBVqiJfBksqAI1g%2BqhN3%2Foi0h%2FBU44WqXGnF4V71JsCqKAMQdmX0G6SUqlp3a1uFce%2Fzz35OPiFwm1iQnJ6ZrgIqXIMNuMKqGns8GOpkBH24cddKDG6OPNNrLuMNe4Rcdqb673dnZid88IBcC4RjQtE5Ia%2F8of5D%2FWTSNR2sesKAc7V64G4u5mSsk3Szltl7uRYP%2B5%2FMMRQkPfW3BVuE2Z0Yx%2FFOveo1wsPfaw6yX7BJAAcOJmNKtaE%2BaJeCPdNwTgPvepDIT6V2IuC5ylr%2F5bZoSI0Pc31RL3LVYUT5U4uWPR%2FXz1Skz&X-Amz-Signature=bbcf816b525ba1cc65fde94a0769f83e0d9b30bef3f465db45198d442fb3aa13&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Drug_Free_Workplace.pdf%22&x-id=GetObject https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/3376/5c59f15a-1b9f-4f45-91fb-9cd49cddc962_Consolidated_State_Law_Affidavit_10-22-25.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4F3PUIF5T%2F20260421%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260421T140348Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEG4aCXVzLXdlc3QtMiJHMEUCIQDRXYeX5%2BrzOI9dhwcjud2TPcmvnLq87i4nEHNJuuUu6gIgO4YvR8dxM9NWYUpbSHq%2FUWpXNkw%2FkxnLRb3ns%2B8sDnYqjAUINxACGgw4OTIzNjQ2ODc2NzIiDLeZ26dxqeulAW72jyrpBNinFiNSBKDv7X8iRv9qNp2yQV1SVgIQiCZR1BLRFPaFd1hVHlr2D2SSujEzMiEDC2%2FKNq%2BhSSdOcO%2FFHUEduvB2Mu7F2KvZXvpKRMss3ZlgbWDX9G9ozHIzxgqXSJjQvAvx76vkGYpNI22MCZFnlo0z82zno5EbdIhYupSnBdE0lHtpSBAMRPIr2%2FVBnNviS%2Fq8qWTTthMJlVfDWYh%2BiExwNWpyCMdCmoI%2FH5Nlp9TwwQcLjpaVlSV185NOueOujym%2FDjqRy6FeIPG5yNMC2zN0tp0xwjjlp9FGwjkehDPFRKZ1i29kyTJucAMWYNzaKRxtArwwxRt3IdNvb%2FToR56Wz6G6EeXjGPnm%2BU%2FMrfvCjWJ1Tc5Buol82T4WsDh3e9msWksJHOcoSdj3dEcon6QgYin1QfpaO1%2FoRiKkYIaOgVwO9KX%2FpVLfAiHVmI%2Ff43X6BR9mahsitXmIYkX6Bf%2FuY4GgywQ0HQGhlBkKgOAjrro2W5nBKkVSOr0Oe7FZ%2FxPkwK2z08cL%2BdESNO%2F6t2XaCSiv4wvYdPtRpON37BmTJ0yRj3N2MBOpmt%2FoQGjBrTpFgYL8tyzJykbaUlITIk%2FaFSh%2Ft8S32pMrrpBTn015BhCeHbvHUuNNi8USVPca2QPnErI8%2FWYwujayIBPQ7iOihW0HvOjWQDjhOMQpEXMGfUuPiBvF371LS2Ujc95v4%2FJuLWkSflRH49M4nCj3etJESiWTBVqiJfBksqAI1g%2BqhN3%2Foi0h%2FBU44WqXGnF4V71JsCqKAMQdmX0G6SUqlp3a1uFce%2Fzz35OPiFwm1iQnJ6ZrgIqXIMNuMKqGns8GOpkBH24cddKDG6OPNNrLuMNe4Rcdqb673dnZid88IBcC4RjQtE5Ia%2F8of5D%2FWTSNR2sesKAc7V64G4u5mSsk3Szltl7uRYP%2B5%2FMMRQkPfW3BVuE2Z0Yx%2FFOveo1wsPfaw6yX7BJAAcOJmNKtaE%2BaJeCPdNwTgPvepDIT6V2IuC5ylr%2F5bZoSI0Pc31RL3LVYUT5U4uWPR%2FXz1Skz&X-Amz-Signature=878075c05a7933ffcd6209d1402eb872f14565544c8b7e1016f729e62d051b1e&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Consolidated_State_Law_Affidavit_10-22-25.docx%22&x-id=GetObject

6. REFERENCES*

DOWNLOAD THE BELOW DOCUMENT, COMPLETE AND UPLOAD HERE.

• Respondent_References.pdf

7. NO RESPONSE SURVEY

If you are not bidding, please complete and return the attached form so that we may learn from your comments to improve our solicitations.

• No_Response_Survey.pdf https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/3376/0db5da70-58ec-4976-b190-5813ee761878_Respondent_References.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4F3PUIF5T%2F20260421%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260421T140348Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEG4aCXVzLXdlc3QtMiJHMEUCIQDRXYeX5%2BrzOI9dhwcjud2TPcmvnLq87i4nEHNJuuUu6gIgO4YvR8dxM9NWYUpbSHq%2FUWpXNkw%2FkxnLRb3ns%2B8sDnYqjAUINxACGgw4OTIzNjQ2ODc2NzIiDLeZ26dxqeulAW72jyrpBNinFiNSBKDv7X8iRv9qNp2yQV1SVgIQiCZR1BLRFPaFd1hVHlr2D2SSujEzMiEDC2%2FKNq%2BhSSdOcO%2FFHUEduvB2Mu7F2KvZXvpKRMss3ZlgbWDX9G9ozHIzxgqXSJjQvAvx76vkGYpNI22MCZFnlo0z82zno5EbdIhYupSnBdE0lHtpSBAMRPIr2%2FVBnNviS%2Fq8qWTTthMJlVfDWYh%2BiExwNWpyCMdCmoI%2FH5Nlp9TwwQcLjpaVlSV185NOueOujym%2FDjqRy6FeIPG5yNMC2zN0tp0xwjjlp9FGwjkehDPFRKZ1i29kyTJucAMWYNzaKRxtArwwxRt3IdNvb%2FToR56Wz6G6EeXjGPnm%2BU%2FMrfvCjWJ1Tc5Buol82T4WsDh3e9msWksJHOcoSdj3dEcon6QgYin1QfpaO1%2FoRiKkYIaOgVwO9KX%2FpVLfAiHVmI%2Ff43X6BR9mahsitXmIYkX6Bf%2FuY4GgywQ0HQGhlBkKgOAjrro2W5nBKkVSOr0Oe7FZ%2FxPkwK2z08cL%2BdESNO%2F6t2XaCSiv4wvYdPtRpON37BmTJ0yRj3N2MBOpmt%2FoQGjBrTpFgYL8tyzJykbaUlITIk%2FaFSh%2Ft8S32pMrrpBTn015BhCeHbvHUuNNi8USVPca2QPnErI8%2FWYwujayIBPQ7iOihW0HvOjWQDjhOMQpEXMGfUuPiBvF371LS2Ujc95v4%2FJuLWkSflRH49M4nCj3etJESiWTBVqiJfBksqAI1g%2BqhN3%2Foi0h%2FBU44WqXGnF4V71JsCqKAMQdmX0G6SUqlp3a1uFce%2Fzz35OPiFwm1iQnJ6ZrgIqXIMNuMKqGns8GOpkBH24cddKDG6OPNNrLuMNe4Rcdqb673dnZid88IBcC4RjQtE5Ia%2F8of5D%2FWTSNR2sesKAc7V64G4u5mSsk3Szltl7uRYP%2B5%2FMMRQkPfW3BVuE2Z0Yx%2FFOveo1wsPfaw6yX7BJAAcOJmNKtaE%2BaJeCPdNwTgPvepDIT6V2IuC5ylr%2F5bZoSI0Pc31RL3LVYUT5U4uWPR%2FXz1Skz&X-Amz-Signature=62350bc927fe307ab4faf74eda82b99b2aa7fd6d779f073d0cb1f88bb6eab2c1&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Respondent_References.pdf%22&x-id=GetObject https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/3376/1c289807-21d4-43ac-b32b-975459aa9762_No_Response_Survey.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4F3PUIF5T%2F20260421%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260421T140348Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEG4aCXVzLXdlc3QtMiJHMEUCIQDRXYeX5%2BrzOI9dhwcjud2TPcmvnLq87i4nEHNJuuUu6gIgO4YvR8dxM9NWYUpbSHq%2FUWpXNkw%2FkxnLRb3ns%2B8sDnYqjAUINxACGgw4OTIzNjQ2ODc2NzIiDLeZ26dxqeulAW72jyrpBNinFiNSBKDv7X8iRv9qNp2yQV1SVgIQiCZR1BLRFPaFd1hVHlr2D2SSujEzMiEDC2%2FKNq%2BhSSdOcO%2FFHUEduvB2Mu7F2KvZXvpKRMss3ZlgbWDX9G9ozHIzxgqXSJjQvAvx76vkGYpNI22MCZFnlo0z82zno5EbdIhYupSnBdE0lHtpSBAMRPIr2%2FVBnNviS%2Fq8qWTTthMJlVfDWYh%2BiExwNWpyCMdCmoI%2FH5Nlp9TwwQcLjpaVlSV185NOueOujym%2FDjqRy6FeIPG5yNMC2zN0tp0xwjjlp9FGwjkehDPFRKZ1i29kyTJucAMWYNzaKRxtArwwxRt3IdNvb%2FToR56Wz6G6EeXjGPnm%2BU%2FMrfvCjWJ1Tc5Buol82T4WsDh3e9msWksJHOcoSdj3dEcon6QgYin1QfpaO1%2FoRiKkYIaOgVwO9KX%2FpVLfAiHVmI%2Ff43X6BR9mahsitXmIYkX6Bf%2FuY4GgywQ0HQGhlBkKgOAjrro2W5nBKkVSOr0Oe7FZ%2FxPkwK2z08cL%2BdESNO%2F6t2XaCSiv4wvYdPtRpON37BmTJ0yRj3N2MBOpmt%2FoQGjBrTpFgYL8tyzJykbaUlITIk%2FaFSh%2Ft8S32pMrrpBTn015BhCeHbvHUuNNi8USVPca2QPnErI8%2FWYwujayIBPQ7iOihW0HvOjWQDjhOMQpEXMGfUuPiBvF371LS2Ujc95v4%2FJuLWkSflRH49M4nCj3etJESiWTBVqiJfBksqAI1g%2BqhN3%2Foi0h%2FBU44WqXGnF4V71JsCqKAMQdmX0G6SUqlp3a1uFce%2Fzz35OPiFwm1iQnJ6ZrgIqXIMNuMKqGns8GOpkBH24cddKDG6OPNNrLuMNe4Rcdqb673dnZid88IBcC4RjQtE5Ia%2F8of5D%2FWTSNR2sesKAc7V64G4u5mSsk3Szltl7uRYP%2B5%2FMMRQkPfW3BVuE2Z0Yx%2FFOveo1wsPfaw6yX7BJAAcOJmNKtaE%2BaJeCPdNwTgPvepDIT6V2IuC5ylr%2F5bZoSI0Pc31RL3LVYUT5U4uWPR%2FXz1Skz&X-Amz-Signature=f750378042fc4169b127f474bc5d0b76d8676a11b17ff5c552a888445e5bf252&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22No_Response_Survey.pdf%22&x-id=GetObject

6. AWARD

6.1. TIE BIDS

Whenever two or more bids which are equal with respect to price, quality and service are received, preference shall be given in the following order: (1) Bidders submitting the attached Drug-Free Workplace form with their bid/proposal certifying they have a drug free workplace in accordance with Section 287.087, Florida Statutes;

(2) Bidders located within the CITY of Gainesville, if not subject to the Local Preference Ordinance; (3) Bidders located within Alachua County; (4) Bidders located within the State of Florida; and (5) coin toss.

7. CONTRACT

7.1. CONTRACT NEGOTIATIONS

The CITY may award the initial contract on the basis of initial offers received from respondent, without discussions. A draft contract is attached. Therefore, each initial offer should contain the Respondent’s best terms from a cost or price and technical standpoint and any changes to the draft contract.

The CITY reserves the right to enter into contract negotiations with the selected Respondent regarding the terms and conditions of the draft contract and technical terms. Price is non-negotiable. If the CITY and the selected Respondent cannot negotiate a successful contract, the CITY may terminate said negotiations and begin negotiations with the next selected Respondent. This process will continue until a contract has been executed or all Respondents have been exhausted. No Respondent shall have any rights against the CITY arising from such negotiations.

7.2. CONTRACT AWARD

An Intent to Award, if any, shall be made to the Respondent(s) whose proposal(s) shall be deemed by the CITY to be in the best interest of the CITY. The decision of the CITY of whether to make the award(s) and which proposal is in the best interest of the CITY shall be final.

7.3. CONTRACT

The Contract entered into will designate the successful Respondent as the CITY’s Contractor. The successful Respondent will be required to execute an agreement with the CITY in substantially the same format as found in the DRAFT.

7.4. BID PROTEST

Participants in this solicitation may protest the solicitation specifications or award in accordance with Section 5. Bid Protests of the PRO-01 Procurement Administrative Guidelines.

7.5. SOLICITATION POSTPONEMENT/CANCELLATION/WAIVER OF

IRREGULARITIES

The CITY may, at its sole and absolute discretion, reject any and all, or parts of any and all, proposals; re-advertise this RFP;

postpone or cancel, at any time, this RFP process; or waive any irregularities in this RFP or in the proposals received as a result of this RFP. See Section B. The Bid Process, 9. viii. of the PRO-01 Procurement Administrative Guidelines.

7.6. CONTRACT TERM

Contract Term is for one (1) year from October 1, 2026, through September 30, 2027.

https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City

8. GENERAL TERMS AND CONDITIONS

8.1. REIMBURSABLES

If travel is involved in the execution of an awarded contract, should any air travel be required the City’s travel policy allows for Coach air travel only. All other travel will be billed in accordance with the Federal General Services Administration rates which can be found at: https://www.gsa.gov/travel/plan-book/per-diem-rates. In addition, long distance phone calls, printing, and other administrative costs may be billed at cost only -no mark-up. Evidence of these expenditures will be submitted when invoicing the City. Travel and administrative costs should be identified in the Price Proposal.

8.2. LOCAL PREFERENCE

In bidding of, or letting contracts for procurement of, supplies, materials, equipment and services, as described in the purchasing policies, the City Commission, or other purchasing authority, may give a preference to local businesses in making such purchase or awarding such contract in an amount not to exceed five percent of the local business' total bid price, and in any event the cost differential should not exceed $25,000.00. Total bid price shall include not only the base bid price but also all alterations to that base bid price resulting from alternates which were both part of the bid and actually purchased and awarded by the City Commission or other authority. In the case of requests for proposals, letter of interest, best evaluated bids, qualifications or other solicitations and competitive negotiation and selection in which objective factors are used to evaluate the responses. Local Businesses are assigned five (5) percent of the total points of the total evaluation points.

Local business means the vendor has a valid business tax receipt, issued by the City of Gainesville at least six months prior to bid or proposal opening date, to do business in said locality that authorizes the business to provide the goods, services, or construction to be purchased, and a physical business address located within the limits of said locality, in an area zoned for the conduct of such business, from which the vendor operates or performs business on a day-to-day basis. Post office boxes are not verifiable and shall not be used for the purpose of establishing said physical address. In order to be eligible for local preference, in the Bid or RFQ evaluation, the vendor must provide a copy of the business tax receipt and Zoning Compliance Permit. For more information on City’s Local Preference Policy: Municipal Code Article X Local Preference Policy.

8.3. SMALL AND SERVICE DISABLED VETERAN BUSINSS PARTICPATION

Small or Service-Disabled Veteran’s Business Enterprise Definition: A Small Business or a Service-Disabled Veteran’s Business, which is duly licensed and authorized to engage in business and maintains a permanent principal place of operation with full time personnel within Alachua, Bradford, Columbia, Gilchrist, Levy, Putnam, or Union County and possess a current City business tax receipt as required, and is so certified by the Small and Service-Disabled Veteran’s Business Program Coordinator.

It is the policy of the City of Gainesville that small and service-disabled veteran businesses as defined in the Small and Service-Disabled Veteran Business Program, have the maximum practical opportunity to participate in contracting opportunities provided by the City. In keeping with this policy, each bidder is asked to state whether it will utilize small and service-disabled veteran businesses that are eligible for assistance to perform work on the project(s) being advertised.

https://www.gsa.gov/travel/plan-book/per-diem-rates https://library.municode.com/fl/gainesville/codes/code_of_ordinances?nodeId=PTIICOOR_CH2AD_ARTXLOPRPO_S2-622LOPRPUCO

For bidders not yet certified by the City, a small and service-disabled veteran application may be accessed via the Diversity Business Management System website. To be considered as a certified small and/or service-disabled veteran business, a bidder must have a current certificate at the time of the solicitation submittal due date. For more information on certified small and service-disabled veteran businesses, please visit the Office of Equity and Inclusion website.

8.4. LIVING WAGE REQUIREMENTS

Living Wage requirements, Ordinance 020663, as amended in Ordinance 030168, and in Ordinance 180999, and as shown on the City’s web page, applies to contracts solicited by the City after midnight on March 31, 2021.

Section 2-619. – Living Wage Requirements.

A. The following are requirements of each service contractor/subcontractor:

1. A service contract or/subcontractor shall pay a living wage to each of its covered employees during the time they are providing the covered services.

2. A copy of the living wage rate shall be posted by the service contractor/subcontractor in a prominent place where it can easily be seen by the covered employees and shall be supplied to any covered employee upon request.

3. Each service contractor shall make all of its service subcontractors aware of the requirements of this division and shall include the contract provisions listed in the Sample Contract under the Living

Wage paragraph in each of its service subcontracts to ensure compliance with this article. The city shall not be deemed a necessary or indispensable party in any litigation between the service contractor and a subcontractor.

4. A service contractor/subcontractor shall not discharge, reduce the compensation of, or otherwise retaliate against any covered employee for filing a complaint, participating in any proceedings or otherwise asserting the requirement to pay a living wage under this division. A covered employee who claims their employer has not paid them a living wage as required by this division may file a written com plaint with the city.

5. Each service contractor/subcontractor shall produce payroll records, and any other requested documentation to the city as necessary for the city to audit or investigate compliance with or a reported violation of this division.

The City’s current adjusted Living Wage Rates (Wage with Health Benefits OR Wage without Health Benefits) are available here. The living wage for this contract will increase annually on the anniversary date of the contract at the City’s prevailing living wage rate, which is updated October 1 each year.

8.5. TAXES, CHARGES AND FEES

The Proposer agrees that any applicable Federal, State and Local sales and use taxes, which are to be paid by City of Gainesville, are included in the stated bid prices. Since the City of Gainesville is often exempt from taxes for equipment, materials and https://cityofgainesville.diversitycompliance.com/ https://www.gainesvillefl.gov/Government-Pages/Government/Office-of-Equity-and-Inclusion https://www.gainesvillefl.gov/Government-Pages/Government/Office-of-Equity-and-Inclusion…