ESBD_416061_1746461396603_HHS0015888V3_Exhibit_E_HHS_Online_Bid_Room_Information.pdf
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- Solicitation number
- HHS0015888V3
- Issued by
- Johnson County, Texas
About this file
Exhibit E is a document from the Texas Health and Human Services Commission (HHSC) detailing the HHS Online Bid Room Information for Solicitation No. HHS0015888V3. The document provides comprehensive instructions for electronic bid submission through the HHS Online Bid Room, which is an optional submission method for the Document Shredding and Disposal Services Region 3 solicitation. Bidders must complete a two-step registration process involving the Enterprise Portal, which can take up to five business days to receive login credentials. The document emphasizes that all solicitation responses must be submitted by the specified due date and time, with late submissions not being accepted, and failure to adhere to submission requirements may result in disqualification.
The online bid submission process requires applicants to register for the Enterprise Portal using a unique email address, even if they have previously accessed other applications. After receiving Enterprise Portal credentials, bidders can request the specific HHS Online Bid Room username and password to submit their electronic response. The document explicitly states that any technical difficulties preventing electronic submission are not grounds for protesting a contract award. Bidders are strongly advised to allow sufficient time for the registration process and to carefully review all solicitation package documents, ensuring that the XML Price Sheet and signed documentation are submitted with their response.
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Text version
Version 1.20 Revision Date 03/01/2024
Exhibit E HHS Online Bid Room Information
HHS0015888V3
Bids/responses for this Invitation for Bids may be submitted electronically using the HHS Online Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. The XML Price Sheet, if required, and signed documentation must be submitted with the response.
Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a two-step process.
Step 1: Register for the Enterprise Portal using the Enterprise Portal Link. It can take up to five business days to receive your username and password. If you do not receive this information within five days, email pcsbids@hhsc.state.tx.us.
Note: Applicants who already have access to the Enterprise Portal for other applications, must complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the Enterprise Portal does not allow the same email address to be used for two different accounts.
Step 2: Using the Enterprise Portal login credentials you will receive via email, you can request the necessary HHS Online Bid Room username and password to enter the HHS Online Bid Room to submit your response to the solicitation electronically.
See our resources page for a tutorial, guidebook, and other resources to help you use the HHS Online Bid Room.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
https://hhsportal.hhs.state.tx.us/iam/portal/Home/portalHome/ mailto:pcsbids@hhsc.state.tx.us https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room
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