Document Processing on an Annual Contract
Awarded State & local contract opportunity Posted
- Solicitation number
- RP039-21
- State
- Georgia
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 91528 Electronic Information And Mailing Services
- 91544 Fulfillment (Includes. Data Processing, Packaging, Labeling And Mailing Of Literature As A Package)
- 91557 Mailing/Postage And Shipping Services, Electronic
- 91558 Mailing Services (Includes, Addressing, Collating, Packaging, Sorting And Delivery)
- UNSPSC codes
- 80141800 Mailing services
- 78102203 Mailing or mail pick up or delivery services
- 78102204 Letter or small parcel worldwide delivery services
- 80141622 Letter shop services
- 80141801 Mailing list compilation services
- 80141802 Mailing list management service
- 78102200 Postal and small parcel and courier services
- 78102202 Post office box services
- 80141803 Addressing service
- 42330102 Delivery Apparel
- Point of contact
-
- Shelley McWhorter shelley.mcwhorter@gwinnettcounty.com (770) 822-8734
Opportunity details come from ssl.doas.state.ga.us. Updated .
About this opportunity
Gwinnett County, Georgia is soliciting proposals for annual document processing services with bids due November 30, 2021. This is a completed procurement — Datamatx, Inc. was selected as the recommended vendor following evaluation.
The scope encompasses bill printing, postage, postcards, periodic reports, newsletters, paperless bills and e-notifications, PDF indexing and storage, and customer information packets, with quantities ranging from 100,000 to 3,300,000 units depending on service type. Additional programming and graphic design services are available at $75 per hour and $125 per hour respectively.
The evaluation used a 100-point scale: 90 points for qualifications (company profile and qualifications, references, understanding and approach, and company operations/schedule/equipment) and 10 points for cost. Datamatx, Inc. scored 87 points total, the highest among seven bidders. The recommended vendor's total cost proposal is $1,625,722, with individual line-item pricing ranging from $0.003 to $0.1150 per unit. The contract includes renewal options with CPI-based increase/decrease provisions and firm pricing for renewal options. Addendum #1 was issued November 10, 2021 and modifies the original solicitation terms; prospective bidders must review it in conjunction with the original documents.
Files
| File | Type | Posted |
|---|---|---|
| Request for Proposal | — | |
| Addendum #1 | — | |
| Award Information | — |
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