Award Information
207 KB Posted
- Attached to
- Document Processing on an Annual Contract
- Solicitation number
- RP039-21
- Issued by
- Gwinnett County, Georgia
About this file
This is an Award Information document for a document processing services contract with the Georgia Department of Water Resources. The contract, identified as RP039-21, involves annual document processing services including bill printing, postage, postcards, periodic reports, newsletters, paperless bills/e-notifications, PDF indexing and storage, and customer information packets. The solicitation resulted in seven bidders competing for the contract, with quantities ranging from 100,000 to 3,300,000 units depending on the service type. Datamatx, Inc., with a contact person of Scott Stephens located in Atlanta, Georgia, was selected as the recommended vendor following the evaluation process.
The evaluation consisted of two components: a qualitative scoring tabulation worth 90 points across four criteria (company profile and qualifications, references, understanding and approach, and company operations/schedule/equipment) and a cost evaluation worth 10 points, resulting in a combined 100-point scoring system. Datamatx, Inc. achieved the highest total score of 87 points, significantly outperforming the other bidders. The vendor's total cost proposal was $1,625,722.00, with pricing for individual line items ranging from $0.003 to $0.1150 per unit depending on the service. The contract includes renewal options with CPI-based increase/decrease provisions, and the vendor agreed to hold pricing firm for renewal options. Additional services such as programming and graphic design are available at $75 per hour and $125 per hour respectively, with costs to be supplied after physical production testing.
Text of this file
SCORE TABULATION Page 1 of 1
RP039-21
Document Processing Services for the Department of Water Resources on an Annual Contract Department of Water Resources
Cathedral Corporation (L)
Datamatx, Inc.
(OC)
Dove Mailing, Inc.
(OC)
Pinnacle Data Systems, LLC a
Doxim, Inc. Company
(OS)
Envelopes & Forms, Inc., dba Surebill
(L)
InfoSend, Inc.
(OS)
Output Services Group
(OS)
ITEM # CRITERIA POINTS ALLOCATED TOTAL POINTS TOTAL POINTS TOTAL POINTS TOTAL POINTS TOTAL POINTS TOTAL POINTS TOTAL POINTS
1 Company profile, relevant qualifications and experience of firm and staff
30 18.6 28.8 14.2 19.6 25 27.4 25.8
2 References 30 18 23.8 10 26.8 25.8 0 19.8 3 Understanding and approach 15 12.6 13.4 6 12.4 13.2 13.4 13.6 4 Company operations, schedule and equipment 15 9.2 14 7 11.6 12.4 14.2 13.6
90 58.4 80 37.2 70.4 76.4 55 72.8 5 Total Cost of Services Provided 10 7 10 5.2 6.8
100 58.4 87 37.2 80.4 81.6 55 79.6 Recommended Vendor:
Datamatx, Inc.
Attn: Scott Stephens 3146 Northeast Expressway NE Atlanta, GA 30341 Phone: 770-936-5600 ext. 259 Email: sstephens@datamatx.com
SUB-TOTAL
TOTAL
kk
COST TABULATION Page 1 of 1
RP039-21
Document Processing Services for the Department of Water Resources on an Annual Contract Department of Water Resources
Item # Description Qty. Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
1 Bill Printing, full color printing, cost/unit (excluding post postage rate)
2,580,000 $0.1091 $281,478.00 $0.072 $185,760.00 $0.079 $203,820.00 $0.090 $232,200.00
2 Postage Rate (current First Class Best Rate)
2,580,000 $0.4260 $1,099,080.00 $0.378 $975,240.00 $0.426 $1,099,080.00 $0.426 $1,099,080.00
3 Double Panel Postcards, grayscale printing (Billing, Uncashed Refund, Backflow)
240,000 $0.0781 $18,744.00 $0.060 $14,400.00 $0.065 $15,600.00 $0.070 $16,800.00
4 Periodic Reports, full color printing (such as Consumer Confidence Report)
215,000 $0.0740 $15,910.00 $0.044 $9,460.00 $0.073 $15,695.00 $0.140 $30,100.00
5 Newsletters, full color printing (such as Gwinnett Connection)
2,580,000 $0.0410 $105,780.00 $0.025 $64,500.00 $0.040 $103,200.00 $0.070 $180,600.00
6 Paperless bills/e-notifications 720,000 $0.0540 $38,880.00 $0.050 $36,000.00 $0.050 $36,000.00 $0.030 $21,600.00 Double-sided postcards, full color (ad hoc campaigns)
500,000 $0.0460 $23,000.00 $0.040 $20,000.00 $0.045 $22,500.00 $0.060 $30,000.00
Double-sided postcards, grayscale (ad hoc campaigns)
$0.0470 N/B $0.040 $0.050
8 .pdf Index Creation 3,300,000 $0.0040 $13,200.00 $0.005 $16,500.00 $0.070 $231,000.00 $0.003 $9,900.00 9 .pdf Storage 3,300,000 *$0.0055 $18,150.00 $0.005 $16,500.00 $0.020 $66,000.00 $0.003 $9,900.00
10 Customer information packets, full color (per page cost plus insertion)
100,000 $0.1150 $11,500.00 $0.080 $8,000.00 $0.040 $4,000.00 TBD* TBD
*Pricing will be supplied after physical production testing.
CPI based increase/decrease
*Total storage charge for 3,300,000 records after one full year of production
$0.00
$125.00
$0.00
$145.00
Yes YesCPI based increase/decrease
$1,346,360.00
CPI based increase/decrease
CPI based increase/decrease CPI based increase/decrease
CPI based increase/decrease CPI based increase/decrease
CPI based increase/decrease CPI based increase/decrease
Output Services Group
(OS)
$1,630,180.00 N/B
$225.00
Envelopes & Forms, Inc., dba Surebill
(L)
$1,796,895.00
Pinnacle Data Systems, LLC a Doxim, Inc. Company
(OS)
$0.00 $125 programming $75 graphic design
$1,625,722.00
Datamatx, Inc.
(OC)
Will vendor hold pricing firm? Renewal Option 3
Yes Yes
TOTAL
Will vendor hold pricing firm? Renewal Option 1 Will vendor hold pricing firm? Renewal Option 2
CPI based increase/decrease CPI based increase/decrease
Will vendor hold pricing firm? Renewal Option 4
Please provide your charge for additional plates
Please provide your hourly charge for programming (layout changes, ad hoc communications):
CPI based increase/decrease kk
| 20220216115721144.pdf |
| RP039-21 Score Tab.pdf |
| Score Tab |
| RP039-21 Cost Tab.pdf |
| Sheet1 |
Other files
| File | Type | Posted |
|---|---|---|
| Request for Proposal | — | |
| Addendum #1 | — |
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