Disaster response & public assistance program consulting services

1. Consultant's Role a) The consultant will respond within 48 hours of notification from PRECO for need of support to a disaster. b) The consultant will assist PRECO in a developing a strategy for the tracking of costs related to the project(s) for a given event and timely submission of items required by the various governmental agencies for maximum reimbursement. c) Report regularly to the cooperative, bi-weekly (can be reduced at agreement between PRECO and Consultant) during the initial recovery period and until the projects have been approved by FEMA and The Florida Department of Emergency Management (FDEM). d) Developing a tracking system for use jointly by the Consultant and PRECO that allows for efficient tracking and development of documents required for submission to the relevant governmental agencies (FEMA, FDEM, etc). e) Provide PRECO with not to exceed hourly rate(s) estimate that may be required per event. 2. Scope of Services a) In accordance with federal guidelines and regulations (see FEMA Field Manual as updated/amended from time to time), Consultant will work with PRECO staff assisting in compiling, categorizing, recording, tracking and filing all disaster related costs documentation on approved forms and/or via the FEMA Grants Manager Grant Portal and FloridaPA.com as appropriate in support of the financial reimbursement process. b) Assist PRECO in requesting any available immediate funding or grants. c) Assist PRECO in identifying mitigation measures that PRECO may qualify for under the various Stafford Act programs including Section 406 and 404 mitigation programs. d) Assist PRECO in the procurement process as required in bidding documents, contractor selection and contract review to maintain compliance with appropriate regulations. e) Provide where requested by PRECO, clerical support to review and approved payment documentation for disbursements related to the disaster. f) Provide assistance to PRECO with any appeal(s) that may be needed to complete the reimbursement process. If needed, Consultant will provide recommendations for outside counsel to be considered by PRECO in the process. g) When audits are required by the reimbursing agency (FEMA/FDEM) the consultant will assist in providing documentation and required schedules to the agency conducting the audit.