Disaster Debris Monitoring Services

The City of Sebastian, Florida, has issued Request for Proposal (RFP) #25-10-RFP for Disaster Debris Monitoring Services, seeking a qualified contractor to provide comprehensive monitoring services during natural disasters or debris-generating events. The two-year contract, with three potential one-year renewals, requires the selected firm to oversee debris collection and disposal operations, ensuring compliance with federal requirements and the city's debris management plan. Key responsibilities include contractor oversight, truck measurements, load ticket preparation, report generation, and project administration across debris loading sites in Sebastian and disposal sites at the Indian River County landfill. Evaluation criteria include summary of qualifications (32%), technical approach (20%), resources and availability (20%), past performance (8%), and pricing (20%). The procurement timeline includes a pre-proposal meeting on February 19, 2025, with questions due by February 25, 2025, and proposal submissions due on March 6, 2025, at 2:00 PM local time. Proposers must have a minimum of five years of verifiable disaster debris monitoring experience and maintain a Florida-based office.

The solicitation does not explicitly specify set-aside designations for disadvantaged businesses, but the contract will be funded through FEMA financial assistance, which typically encourages diverse vendor participation. Proposers must comply with federal laws, regulations, and FEMA guidelines, including provisions for equal employment opportunity and minority business participation. The city has already awarded a separate Disaster Recovery Debris Removal contract to CrowderGulf Joint Venture, with whom the selected debris monitoring contractor will need to collaborate closely. Three firms submitted proposals: True North Emergency Management, LLC (ranked first with 96.65 points), DebrisTech, LLC (ranked second with 87.67 points), and WSP USA Solutions, Inc. (ranked third with 66.93 points). While specific contract value details are not explicitly stated, the pricing sheet includes hourly rates for ten position types, with each position estimated at 360 hours per year, suggesting a comprehensive and potentially substantial contract opportunity for the selected vendor.