D_-_25-10-RFP_Debris_Monitoring_Pre-Bid_Meeting.pdf
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- Attached to
- Disaster Debris Monitoring Services
- Solicitation number
- 25-10-RFP
- Issued by
- Indian River County, Florida
About this file
This document is a pre-bid meeting presentation for the City of Sebastian's Request for Proposal (RFP) 25-12-RFP for Disaster Debris Monitoring Services, scheduled for February 19, 2025. The solicitation seeks a contractor to provide comprehensive debris monitoring services for natural disasters or other debris-generating events, with key responsibilities including ensuring compliance with the City's debris management plan and federal requirements, performing contractor oversight, conducting truck measurements, preparing and issuing load tickets, and managing report preparation and project administration. The solicitation schedule indicates a question deadline of February 25, 2025, proposal response due date of March 6, 2025, and a tentative council award date of April 9, 2025.
The pre-bid meeting presentation outlines critical administrative requirements for potential bidders, including a strict "Cone of Silence" policy prohibiting contact with city council members and staff (except the procurement representative) from February 6, 2025, through the council's award decision. All bid submittals must be made electronically via VendorLink, with no submissions accepted by mail, fax, email, or telephone. Each bid must include an authorized signature from an officer or employee with the authority to bind the contractor, and a corporate resolution must be provided or the bid will be marked non-responsive. The sole point of contact for questions is Jessica Graham, Procurement/Contracts Manager, who can be reached at 772-388-8231 or jessgraham@cityofsebastian.org.
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Text version
PRE BID MEETING
25-12-RFP
Disaster Debris Monitoring Services
February 19, 2025
AGENDA
• Schedule
• Questions
• Cone of Silence
• Administrative Review
• Technical Review
• Questions and Answers
SOLICITATION SCHEDULE
The schedule is tentative and subject to change. All changes to the schedule will be issued via an addendum.
Event Date
Question Deadline February 25, 2025 Response Due March 6, 2025 Tentative Council Award April 9, 2025
SOLICITATION QUESTIONS
• All questions must be submitted in writing to the Procurement Division.
• All questions, modifications to the solicitation specifications, or changes in the solicitation due date will be addressed by an addendum posted on VendorLink.
CONE OF SILENCE
• City council members and city staff, except the procurement representative, shall not be contacted regarding this bid.
• The no-contact period shall commence on the initial date of the advertisement (02/06/25) and continue through and include the date the city council decides to approve or reject the award (tentatively scheduled for 04/09/25).
• Failure to comply with this requirement may be grounds for disqualification.
ADMINISTRATIVE REVIEW
• Bid Submittal
• All submittals are due electronically via VendorLink.
• The link to register to receive solicitations is below:
• Https://www.myvendorlink.com/external/home
• Submittals sent by mail, facsimile, electronic mail, telephone, or any other means will not be accepted.
ADMINISTRATIVE REVIEW
• Authorized Signature
• Each bid submittal must include the signature of an officer or employee having authority to bind the contractor.
• If a corporate resolution is not provided with the bid submittal, the bid submittal shall be marked non-responsive.
TECHNICAL REVIEW
Overview Provide debris monitoring services for natural disasters or other debris-generating events.
The contractor will be responsible for (at a minimum):
• Ensuring compliance with the City’s debris management plan/federal requirements
• Contractor oversight
• Truck measurements
• Load ticket preparation and issuing
• Report preparation and project administration
TECHNICAL REVIEW
Review Questions Received
ANY QUESTIONS?
The following is the only person who should be contacted regarding this solicitation.
Jessica Graham Procurement/Contracts Manager
772-388-8231 jessgraham@cityofsebastian.org
File details come from the government source that posted it. Updated .