DFCM Maintenance - Grounds Maintenance Services - Invitation to Bid - Cedar City Courthouse, Workforce Services and DNR

The State of Utah Division of Facilities Construction and Management (DFCM) is soliciting competitive bids through an Invitation to Bid for grounds maintenance services at three Cedar City locations: the Cedar City Courthouse, Cedar City Workforce Services Division, and Cedar City Division of Natural Resources (DNR) facility. The procured services include comprehensive grounds maintenance, landscaping, and lawn care encompassing spring and fall clean-up and preparation, year-round routine maintenance, fertilization applications, annual flower planting, flowers with cost-plus fee arrangements, and sprinkler repair services. Contractors must furnish all labor, equipment, and supplies necessary to meet DFCM standards and specifications as detailed in the Grounds Maintenance Scope of Work and facility layout documents provided. The contract term is three years, effective April 1, 2026, through March 31, 2029. Key dates include a mandatory site walk and meeting on February 9, 2026, at 11:00 AM at the Cedar City DNR location (attendance required for bid eligibility), a questions deadline of February 12, 2026, an addendum deadline of February 17, 2026, and bids due electronically through the U3P website by February 24, 2026, at 3:00 PM, with award announcement on February 25, 2026. Evaluation uses a low-bid procurement methodology where each service line item is scored based on competitive pricing, with the lowest-cost bidder receiving maximum points and subsequent bidders receiving points on a ten-percent spread scale; maximum point allocations include Past Performance Rating (20 points), Spring Clean-up and Preparation (20 points), Fall Clean-up and Preparation (20 points), Routine Grounds Maintenance (8 points), Fertilization (4 points), Annual Flower Planting (4 points), Flowers Cost-plus Fee (4 points), and Sprinkler Repair (4 points). Contractors must submit completed DFCM Grounds Maintenance Cost Proposal Forms with pricing for all three contract years and provide six performance references demonstrating direct contractual relationships with previous customers.

The procurement documents do not indicate set-aside designations or restrictions on the types of organizations eligible to respond. However, contractors must meet specific insurance requirements including workers' compensation coverage at full statutory limits, commercial general liability insurance of no less than $1,000,000 per occurrence and $3,000,000 aggregate, and commercial automobile liability insurance of $1,000,000 combined single limit if vehicles will be used. If a contractor has not held a minimum of three DFCM contracts within the past five years, supplementary reference information for comparable non-DFCM contracts must be provided to demonstrate experience and capability. The solicitation documents do not identify any incumbent vendors, current contractors, or existing infrastructure requiring integration, nor do they specify a budget range or award value; rather, pricing is determined competitively through contractor proposals. Monthly invoicing shall be submitted via email to dfcmap@utah.gov during the first week of each month. For questions or facility-related information, contractors should contact facility manager Ramiro Galvan at 435-619-2787 or rgalvan@utah.gov. DFCM reserves the right to reject any or all bids and may debar noncompliant contractors from consideration for up to three years.