9-2 - SB26018 - Courthouse Grounds Maintenance - Cost Proposal Form (3 year).xlsx

This is a cost proposal form for grounds maintenance services solicited by the State of Utah Division of Facilities Construction and Management (DFCM) for the Cedar City Courthouse, Workforce Services, and DNR facilities. The contract is a three-year award requiring contractors to provide comprehensive grounds maintenance services including spring and fall clean-up and preparation, routine year-round maintenance, fertilization, annual flower planting, flower cost-plus fees, and sprinkler repair services. Contractors must submit detailed cost proposals for each service line item across all three contract years, with the option to provide hourly rates, lump sum fees, weekly fees, or percentage-based markups depending on the service type. The solicitation references the Grounds Maintenance Scope of Work document for detailed specifications of required services.

The cost proposal evaluation methodology employs a ranking system where each service line item is assigned specific point values based on competitive bidding, with the lowest cost bidder for each line item receiving the maximum points and subsequent bidders receiving points on a 10% spread basis. Service line items are weighted as follows: past performance rating (20 points), spring clean-up and preparation (20 points), fall clean-up and preparation (20 points), routine grounds maintenance (8 points), fertilization (4 points), annual flower planting (4 points), flowers cost-plus fee percentage (4 points), and sprinkler repair hourly rate (4 points). For each contract year, the costs proposed for each service line item will be averaged to determine a single cost figure, which will then be evaluated and ranked against other bidding contractors' proposals to determine the overall award.