Detroit Supply Schedule # 6 Light Duty Vehicle Purchase/Lease and Ancillary Svc.

The City of Detroit, Office of Contracting and Procurement, issued Request for Qualifications #184014 to establish a pre-qualified vendor list for Detroit Supply Schedule #6, which focuses on light duty vehicle purchases, leases, and ancillary services for the municipal fleet. The procurement seeks qualified firms to provide fully configured fleet vehicles for approximately 1,900 light duty vehicles across 23 vehicle standards, including sedans, vans, SUVs, pickup trucks, and public safety vehicles, along with related services such as vehicle upfitting, warranties, and maintenance. Deliverables include vehicle leasing and outright purchases with bumper-to-bumper warranty coverage for a minimum of three years or 36,000 miles, and ancillary services encompassing public safety upfitting, general city upfitting (plow blades, salt spreaders, light bars, service bodies), and project management assistance. Applicants must demonstrate a minimum of three years of experience providing light duty vehicles and ancillary services, possess a Michigan Auto Dealers License, be authorized by the State of Michigan to conduct business, and be either a manufacturer-authorized sales and service facility or a Class "A" license dealer. Financial capacity must be demonstrated through certified financial statements for the previous three-year period, including balance sheets, income statements, and profit and loss statements. The evaluation committee will assess proposals based on experience, past performance (requiring details on three pertinent contracts completed within the last three years), and quality control procedures. The original application deadline was November 8, 2023, at 4:00 p.m. Eastern Daylight Time, with a pre-proposal conference held on October 23, 2023, and a question deadline of November 1, 2023, at 12:00 p.m.; however, the City continues accepting applications until 90 days prior to the contract expiration date of November 30, 2028.

This is an open Request for Qualifications available to all eligible businesses meeting the specified licensing and authorization requirements, with no indicated set-aside designations for disadvantaged enterprises mentioned in the procurement documents. Respondents must submit numerous required forms and affidavits, including a Certificate of Authority appropriate to their business structure, notarized Consolidated Affidavits covering hiring policy compliance and various disclosures, an Income and Revenue Tax Clearance, three years of financial statements, System of Awards Management (SAM) registration proof for grant-funded contracts, and a Statement of Political Contributions and Expenditures disclosing all contributions made to Detroit elective city officials within the previous four years. Pre-qualifications approved by Detroit City Council will remain valid until November 30, 2028, after which applications must be resubmitted 90 days prior to expiration. Future citywide light duty vehicle contracts and upfitting services will be awarded separately as existing contracts expire, with upfitting service contracts expiring May 1, 2024, and April 16, 2025, and light duty vehicle contracts expiring July 16, 2026. The City values dealership service proximity and has identified specific vehicle standards eligible for lease options, including electric and hybrid sedans, vans, crossovers/SUVs, and pickup trucks, with specialized technical specifications detailed across thirteen vehicle categories. No specific award values or budget ranges are disclosed in the procurement documents; acceptance as an approved Detroit Supply Schedule Supplier does not guarantee business, as suppliers will compete through subsequent solicitation processes for individual projects, with payment terms set at Net 30.