Detroit Supply Schedule #3 Guard Services

The City of Detroit Office of Contracting and Procurement is soliciting qualifications for the Detroit Supply Schedule #3 Guard Services, an indefinite delivery indefinite quantity (IDIQ) contract program designed to establish long-term relationships with commercial firms for providing uniformed armed and unarmed security personnel to Detroit municipal agencies and authorized jurisdictions in Michigan, Ohio, Illinois, and Wisconsin. The procurement encompasses two service items: Item 1 (Security Guards) with estimated 1-year sales of $521,686.48 and 5-year sales of $10,772,387.40, and Item 2 (Guard and Security Services including Traffic Control) with estimated 1-year sales of $4,227,084.48 and 5-year sales of $9,972,797.90, with a maximum 5-year limitation for orders of $20,745,185.30. Qualified respondents must demonstrate a minimum of two years of municipal experience, provide three relevant project references from the preceding five years, submit three years of financial statements, and present technical proposals addressing municipal experience, past performance, quality control procedures, and marketing plans. Responses must include firm-fixed hourly rates for fully-loaded/fully-burdened labor categories in Microsoft Excel format, supported by commercial price lists, invoices, or similar documentation less than one year old. The RFQQ opened on March 27, 2025, with a proposal due date of May 25, 2029, accepting submissions at any time until 12 months prior to contract expiration, with virtual pre-bid meetings scheduled quarterly on April 14, 2025 at 2:00 PM (responses due April 30, 2025 at 3:00 PM), August 14, 2025 at 2:00 PM (responses due August 29, 2025 at 3:00 PM), and November 14, 2025 at 2:00 PM (responses due December 2, 2025 at 3:00 PM). Electronic submissions must be uploaded to procurementInthecloud.detroitmi.gov and emailed to procurementInthecloud@detroitmi.gov and limmittl@detroitmi.gov, with questions accepted at any time.

This procurement is exclusively set-aside for certified Detroit businesses, with no incumbent contractors identified in the solicitation materials. Successful contractors must maintain Worker's Compensation insurance with Michigan statutory limits, Commercial General Liability insurance with combined single limits of $1,000,000.00 per occurrence and $2,000,000.00 aggregate, and Automobile Liability insurance with $1,000,000.00 combined single limits. Price adjustments are limited to three increases during the contract period, permitted only after 90 days and before the final 60 days of performance with a minimum of 30 days between requests. The contract period is five years from award with an option to extend for an additional five-year period, and contractors must report annual sales exceeding $10,000 in the first 12 months and each subsequent period or risk contract cancellation. Respondents must complete the Combined Certificates of Authority form, Covenant of Equal Opportunity form, Reference Form, and Income Tax and Account Receivables Clearance, and disclose any subcontractor utilization. Pricing will be negotiated in USD with Net 15 payment terms, freight terms as Account of Seller, and shipping via Lowest Cost Carrier FOB Delivered, with the City of Detroit making no guarantee of business volume under this schedule.