Detroit Supply Schedule #1 Grounds Services

The City of Detroit Office of Contracting and Procurement seeks qualified contractors to establish long-term indefinite delivery indefinite quantity (IDIQ) city-wide contracts under the Detroit Supply Schedule #1 Grounds Services program. This procurement encompasses comprehensive grounds maintenance services including mowing, landscaping, tree and shrub removal, vegetation control, snow and ice removal, and related grounds services across six itemized service categories. Contractors must submit qualifications demonstrating at least two years of municipal grounds services experience and provide three relevant project references from the past five years with comparable scope and size. Key personnel requirements include positions such as Grounds Foreman, Laborers, Pruners, Pest Controllers, Snow Removal Operators, and Landscapers, with mandatory qualifications including valid driver's licenses, pesticide applicator licenses where applicable, and relevant industry credentials or degrees in Forestry, Horticulture, or Landscape Architecture. Required submissions include a completed Respondent Questionnaire, organizational charts, individual resumes for key personnel, three years of financial statements, Certificate of Authority, Consolidated Affidavits documenting compliance with Detroit hiring policies and non-discrimination standards, evidence of SAM registration if applicable, and a Statement of Political Contributions and Expenditures. The overall proposal close date is May 29, 2030 at 3:00 PM; however, quarterly submission windows are available with Q3 pre-bid meetings scheduled for October 10, 2025 at 2:00 PM (response deadline October 24, 2025) and Q4 pre-bid meetings on December 4, 2025 at 2:00 PM (response deadline December 18, 2025). Pricing must be submitted on a firm-fixed hourly rate basis supported by commercial price lists or market-based documentation less than one year old in non-PDF format, with payment terms of Net 30 and freight costs at seller's account via lowest-cost carrier FOB Delivered.

This procurement is set aside for Certified Detroit Businesses, with a preference provided to Detroit-based firms under the City's Equalization Factor ordinance; eligible vendors must submit an Equalization Eligibility Form with supporting documentation to qualify for this preference. Contractors must maintain comprehensive insurance coverage including Workers' Compensation with Michigan statutory limits, Commercial General Liability of $1,000,000 per occurrence with $2,000,000 minimum aggregate, and Automobile Liability of $1,000,000 combined single limits. Successful vendors must obtain approved clearances from the Income Tax Division, Revenue Collections Division, and Human Rights Department prior to City Council approval. The initial contract term is five years with an option to extend for an additional five years if performance is acceptable and anticipated sales exceed $10,000 within each 12-month period. The estimated annual sales range from $250,000 to $16.25 million with a 5-year maximum order limitation of $123,437,500 across all service items. Electronic submission of all qualifications is required through the Oracle system to procurementInthecloud@detroitmi.gov and limmittl@detroitmi.gov, with contact available through Tamiko Williams, the designated buyer, at Tamiko.Williams@detroitmi.gov or 2 Woodward Avenue, Suite 1100, Detroit, Michigan 48226.