DEM Radio Telecommunications Towers - Service, Inspections and Maintenance

The Rhode Island Department of Environmental Management, Division of Parks and Recreation is requesting quotes to establish a three-year service and maintenance contract for six radio telecommunication towers at three park sites (Beavertail, Fort Wetherill, and Burlingame), with proposals due September 1, 2026 and a non-mandatory pre-bid meeting on August 14, 2026 at 8:30 a.m. at 800 Beavertail Road, Jamestown. MBE participation is required at a minimum of 15 percent of total contract dollar value.

The scope encompasses annual maintenance services including visual inspections, corrosion control, fastener tightening, component lubrication, grounding system verification, obstruction lighting checks, and cable management, along with comprehensive annual inspections by certified tower climbers assessing structural integrity, welding connections, antenna mounting, safety devices, foundations, and guy wire tensioning. The vendor must supply all consumable materials, equipment, tools, personal fall protection, and crane or aerial lift access. Vendors must designate a qualified Site Representative for each crew and provide a dedicated Contract Manager available during standard business hours (8:00 a.m.–5:00 p.m. EST) with after-hours emergency response capability, responding to routine inquiries within four business hours. Vendors must submit staff qualifications demonstrating minimum five years' experience, three relevant client references, and specialized equipment lists. All personnel must undergo background checks and comply with federal, state, and local employment laws and Rhode Island Executive Order No. 91-14 regarding substance use.

Required insurance includes general liability of $1,000,000 per occurrence, workers' compensation of $100,000 each accident/disease, and automobile liability of $1,000,000 combined single limit. The contract initial period runs October 1, 2026 through June 30, 2029, with potential renewal for two additional 12-month periods. A 0.33 percent contract administrative fee will be withheld from invoices. Questions are due August 21, 2026 at 4:00 p.m. EDT. Vendors must register in Ocean State Procures and submit proposals electronically through the state eProcurement system; other submission methods will not be accepted. The state reserves the right to make one or multiple awards or reject any or all bids.