Q&A Center Items - RFQ27006878 - Addendum # 1.pdf

This is a Q&A Center Addendum document and solicitation file for the Rhode Island Department of Environmental Management, Division of Parks and Recreation, seeking quotes to service, inspect, and maintain six radio telecommunication towers located at three park sites. The solicitation (RFQ27006878) is for a new contract and includes a non-mandatory pre-bid meeting scheduled for Friday, August 14, 2026, at 8:30 a.m. at 800 Beavertail Road, Jamestown, Rhode Island. Proposals are due September 1, 2026, at 11:00 a.m. EDT, with questions due by August 21, 2026, at 4:00 p.m. EDT. The initial contract period runs from October 1, 2026, through June 30, 2029, with potential renewal options for two additional 12-month periods. The scope of work encompasses annual maintenance services including visual inspections, corrosion control, fastener tightening, component lubrication, grounding system verification, and obstruction lighting checks, as well as comprehensive annual inspections by certified tower climbers assessing structural integrity, welding connections, antenna mounting, safety devices, foundations, and guy wire tensioning.

Vendors must supply all consumable materials, equipment, tools, personal fall protection, and crane or aerial lift access, and must designate a qualified Site Representative and provide a dedicated Contract Manager available during standard business hours with after-hours emergency response capability. Minimum insurance requirements include general liability of $1,000,000 per occurrence, workers' compensation of $100,000 each accident/disease, and automobile liability of $1,000,000 combined single limit. Staff must demonstrate minimum five years' experience with three relevant client references and comply with background checks and Rhode Island Executive Order No. 91-14. Minority Business Enterprise (MBE) participation is required at a minimum of 15 percent of total contract dollar value. A 0.33 percent contract administrative fee will be withheld from invoices. Vendors must register in Ocean State Procures and submit proposals electronically through the state eProcurement system, with the state reserving the right to make one or multiple awards or reject any or all bids.