RFQ27006878 Prebid Sign In Sheet.pdf

This is a Prebid Sign In Sheet for Request for Quote (RFQ) 27006878 issued by the Rhode Island Department of Environmental Management, Division of Parks and Recreation, soliciting service and maintenance contracts for radio telecommunication towers. The solicitation seeks qualified vendors to establish a three-year contract covering six radio telecommunication towers located at three park sites: Beavertail, Fort Wetherill, and Burlingame. The scope of work includes annual maintenance services such as visual inspections, corrosion control, fastener tightening, component lubrication, grounding system verification, obstruction lighting checks, and cable management, as well as comprehensive annual inspections by certified tower climbers. A non-mandatory pre-bid meeting was held on August 14, 2026 at 8:30 a.m. at 800 Beavertail Road, Jamestown, Rhode Island. Proposals were due September 1, 2026. The initial contract period runs from October 1, 2026 through June 30, 2029, with potential renewal for two additional 12-month periods.

Vendors must comply with a 15 percent minimum Minority Business Enterprise (MBE) participation requirement on the total contract dollar value. All personnel must maintain current background checks and comply with federal, state, and local employment laws as well as Rhode Island Executive Order No. 91-14 regarding substance use. Required insurance includes general liability coverage of $1,000,000 per occurrence, workers' compensation of $100,000 each accident or disease, and automobile liability of $1,000,000 combined single limit. Vendors must demonstrate minimum five years of relevant experience, provide three client references, and submit specialized equipment lists. A qualified Site Representative must be designated for each crew, and a dedicated Contract Manager must be available during standard business hours (8:00 a.m.–5:00 p.m. EST) with after-hours emergency response capability and four business-hour response times for routine inquiries. A 0.33 percent administrative fee will be withheld from all invoices. Vendors must register in Ocean State Procures and submit proposals electronically through the state eProcurement system; alternative submission methods are not accepted.